Coordinator, New Product Development

Who We Are

Summary

Coordinator, NPD

Essential Duties and Responsibilities

Project Coordination & Execution

• Support the day-to-day coordination of new product launches across assigned categories, ensuring timelines and deliverables are tracked accurately
• Maintain and update project timelines in Asana, Huda Beauty's internal project management software, ensuring tasks, milestones, and dependencies remain current
• Follow up with internal teams and external suppliers to collect updates and ensure actions are completed on time
• Assist in coordinating projects through the defined NPD phases (Exploration, Development, Execution) following Huda Beauty's standardized processes
• Support launch feasibility assessments and project planning activities by gathering required information and timelines
• Coordinate internal meetings, prepare agendas, capture meeting minutes, and track action items through completion
• Monitor project progress and proactively flag delays, risks, or missing information to the Line Manager
• Proactively identify challenges or delays within projects and suggest possible solutions or next steps to the Line Manager for guidance and decision-making

Cross-Functional & Supplier Coordination

• Coordinate with cross-functional teams including Product Development, Packaging, Quality, Purchasing, Regulatory, Finance, Design, Marketing, S&OP, Master Data, Logistics, and Regional Markets
• Support communication with suppliers and contract manufacturers to help ensure timelines and deliverables are respected
• Assist in gathering and organizing critical project information including BOMs, specifications, forecasts, production timelines, and shipping updates
• Work closely with Demand Planning and S&OP teams to support forecast tracking and purchase order coordination
• Help ensure project documentation and trackers are maintained accurately and consistently across platforms

Reporting, Documentation & Communication

• Prepare project updates, reports, presentations, and status summaries for internal stakeholders
• Support the preparation of launch review materials and leadership updates
• Track project risks, changes, and action items and ensure proper follow-up and documentation
• Respond to day-to-day project queries from internal and external stakeholders in a timely and professional manner
• Create clear and concise communication materials and emails with guidance from the Line Manager when required

Process Improvement & Operational Support

• Support the team in standardizing processes, templates, trackers, and documentation
• Assist in maintaining SOPs and documenting updated ways of working
• Contribute to process improvement and automation initiatives by identifying inefficiencies and proposing solutions
• Participate in postmortem launch reviews and help capture learnings and improvement opportunities
• Provide operational and administrative support to the broader NPD team as needed

Requirements

• 1-3 years of experience in project coordination, operations, supply chain, product development, or related fields, preferably within beauty, FMCG, or a fast-paced environment
• Bachelor's degree in Project Management, Operations Management, Business Administration, Industrial / Manufacturing / Chemical Engineering, or related fields
• Strong organizational and time management skills with high attention to detail
• Ability to manage multiple priorities and work in a fast-paced environment
• Strong communication and collaboration skills with a team-oriented mindset
• Comfortable coordinating across multiple stakeholders and functions
• Proactive and solutions-oriented approach with willingness to learn and grow
• Working knowledge of Microsoft Office tools, particularly Excel and PowerPoint
• Comfortable using project management systems, ideally similar to Asana
• Fluent in English

Benefits

• Monthly "Self Love Days" - at company discretion
• Premium Medical/Dental/Vision coverage for employee plus dependents
• Monthly coaching sessions with our in-house Success Coach
• Employee discounts on all Huda Beauty products
• Quarterly product gifting
• *Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination.
• We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status.
• If you need reasonable accommodations at any point in the application or interview process, please let us know.*