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Coordinator for Academic Programs

Harvard University
Cambridge, USA
Full-time
Mid
Hybrid
Discovered 5 days ago
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Full Job Posting

Basic Qualifications:

  • Bachelor’s degree or an equivalent combination of education, training, and relevant experience.
  • Three or more years of relevant experience in administrative support, program coordination, project coordination, higher education, or a related office environment. Education beyond high school may count toward relevant experience.
  • Demonstrated experience coordinating multiple priorities, deadlines, meetings, or projects.
  • Proficiency with Microsoft Office or Microsoft 365 applications, including Word, Excel, PowerPoint, and Outlook.
  • Ability and willingness to learn and use additional administrative, project-management, financial, and information-management systems.
  • Additional Qualifications and Skills:
  • This position requires a team player with a strong customer service orientation and a willingness and ability to work with multiple groups across the Harvard Radcliffe Institute campus providing administrative and project management support in a high-profile environment with tact and diplomacy.
  • Success in this position is determined by:
  • Demonstrated customer service orientation, with the ability to respond to inquiries, anticipate needs, build positive relationships, and provide timely, professional, and solutions-oriented support to internal and external constituents.
  • Experience coordinating work across multiple departments, programs, offices, or stakeholder groups.
  • Familiarity with project-management practices, including maintaining timelines, action-item trackers, work plans, status updates, or related tools.
  • Experience supporting budgets, expense reporting, purchasing, grants, or financial documentation.
  • Experience working with faculty, students, senior leaders, external partners, or advisory groups.
  • Experience with Salesforce, SharePoint, Microsoft Teams, or comparable database, collaboration, or project-management systems.
  • Interest in and ability to learn new technologies and administrative systems quickly.
  • Standard Hours/Schedule: 35 hours per week
  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Pre-Employment Screening: Identity, Education, Employment
  • Other Information:
  • Cover Letter: Please note that cover letters are required for every application for a position at the Radcliffe Institute. Please uploaded as instructed in the online applicationas an additional document. Interviews: We will be conducting interviews virtually and might invite finalist candidates for on-campus interviews. We appreciate your understanding and flexibility with our interview process. Flex Work Note: This is a hybrid position that requires regular onsite work at Harvard’s Cambridge, Massachusetts campus. Because the role coordinates closely with academic department leaders, faculty, staff, and University partners, regular in-person presence is important to support collaboration, relationship-building, meetings, and the timely coordination of Academic Programs Office initiatives. The specific hybrid schedule will be determined in consultation with the hiring manager.
  • Any remote work must be performed from a state in which Harvard is registered to do business: California, Connecticut, Georgia, Illinois, Massachusetts, Maryland, Maine, New Hampshire, New Jersey, New York, Rhode Island, Virginia, Vermont, or Washington.
  • Flexible and remote work arrangements may be discussed in accordance with Harvard’s Flexwork Policy.
  • Work Format Details
  • This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
  • Salary Grade and Ranges
  • This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

  • Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Support for families and caregivers
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.
  • EEO/Non-Discrimination Commitment Statement
  • Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
  • Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
  • By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
  • Why join the Harvard Radcliffe Institute?
  • The Radcliffe Institute for Advanced Study at Harvard University, known colloquially as Harvard Radcliffe Institute, is one of the world’s leading centers for interdisciplinary exploration. We bring together students, scholars, artists, and practitioners to pursue curiosity-driven research, expand human understanding, and grapple with questions that demand insight from across disciplines.
  • The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender, and society. The Emerging Leaders Program is a youth leadership development program partnering local high school sophomores with Harvard undergraduates in a mentoring relationship.
  • The Institute’s work is shaped by its history as the former Radcliffe College—a school founded to ensure that the standard of education embodied in Harvard was accessible to women, who were then excluded from the University. But the legacy of Radcliffe College is not simply coeducation at Harvard; it is the recognition that universities will always be greater when they draw wisdom and talent from the widest possible pool.
  • Take a look at this video to get different staff perspectives on working at Harvard Radcliffe Institute!

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