Coordinator, Data Privacy Office (UAEN - Ethraa)

About This Role

Mandate of Information Security Division •     Perform administrative and coordination activities to support data privacy and information governance operations.

•    Maintain records, documentation, and trackers related to information security and data privacy activities and compliance requirements.

•    Assist in ensuring that information security and data privacy processes are followed in accordance with defined policies and procedures.

•    Provide support in organizing data privacy awareness and communication activities across the organization.

Mandate of Information Security and Data Protection & Privacy Sections  

Data Protection & Privacy •    Maintain records related to data processing activities, including data inventories and data classification registers.

•    Assist in maintaining Records of Processing Activities (ROPA) and ensure updates are properly documented.

•    Track completion of data privacy tasks, compliance requirements, and control activities.

•    Assist in collecting and organizing documentation required for privacy audits and regulatory reviews.

•    Maintain logs related to data privacy risks, issues, and mitigation actions.

•    Follow up with stakeholders to ensure timely submission of required data privacy information.

Collaborate on Privacy Initiatives •    Support coordination of data privacy initiatives by scheduling meetings and tracking action items.

•    Assist in documenting updates, progress, and deliverables related to privacy programs.

•    Maintain records of privacy-related communications and activities.

•    Follow up on assigned tasks and escalate delays to the reporting manager.

Support Third-Party Data Privacy Activities

•    Maintain records of third-party data sharing agreements and data processing documentation.

•    Track completion of third-party privacy assessments and required documentation.

•    Assist in organizing documentation related to vendor privacy compliance and due diligence activities.

Data Protection & Privacy •    Maintain documentation related to PII and PHI handling controls.

•    Assist in tracking compliance with data classification and data protection requirements.

•    Organize records related to data handling procedures and security measures.

•    Support documentation of data privacy incidents and follow-up actions.

Data Subject Rights (DSR) Support •    Maintain logs of data subject requests (e.g., access, correction, deletion).

•    Track status of requests and ensure timely follow-up with relevant stakeholders.

•    Assist in organizing documentation and responses related to data subject rights requests.