Coordinator cum Administrator – Facility Management
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About the Role
Job Title: Coordinator cum Administrator – Facility Management Job Summary: The Coordinator cum Administrator is responsible for coordinating maintenance activities, managing administrative tasks, handling documentation, and supporting the smooth operation of facility management services.
Key Skills for This Role
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Overview
Job Title: Coordinator cum Administrator – Facility Management
Job Summary
The Coordinator cum Administrator is responsible for coordinating maintenance activities, managing administrative tasks, handling documentation, and supporting the smooth operation of facility management services.
The role ensures timely communication between clients, tenants, technicians, suppliers, and management while maintaining accurate records and reports.
Coordination Duties
- Receive and log maintenance requests from clients, tenants, and property management.
- Coordinate and schedule technicians for preventive and corrective maintenance works.
- Monitor work progress and ensure timely completion of assigned tasks.
- Follow up on pending jobs, quotations, approvals, and service reports.
- Coordinate with subcontractors and suppliers for required materials and services.
- Maintain daily work schedules and technician attendance records.
- Assist in emergency maintenance coordination and customer support.
Administrative Duties
- Prepare and maintain work orders, service reports, quotations, invoices, and contracts.
- Manage filing systems and ensure proper documentation of maintenance records.
- Prepare weekly and monthly maintenance reports.
- Maintain asset registers, PPM schedules, and service records.
- Handle correspondence, emails, and telephone inquiries professionally.
- Assist in procurement processes, including purchase requests and supplier coordination.
- Monitor inventory records and office supplies.
Compliance & Reporting
- Ensure maintenance records comply with company procedures and client requirements.
- Update management on work status, pending issues, and operational performance.
- Assist in preparing audit-related documents and compliance reports.
- Support Health, Safety, and Environment (HSE) documentation requirements.
Qualifications & Requirements
- Diploma or Bachelor's Degree in Business Administration, Facility Management, Engineering, or related field.
- Minimum 2–3 years of experience in Facility Management, Property Management, or Maintenance Coordination.
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Experience with CAFM systems or maintenance management software is an advantage.
- Strong organizational and multitasking skills.
- Good communication and customer service skills.
- Ability to work under pressure and manage multiple tasks simultaneously.
Key Skills
- Maintenance Coordination
- Administrative Management
- Documentation Control
- Report Preparation
- Customer Service
- Scheduling and Planning
- Procurement Coordination
- Time Management
- Communication Skills
• Microsoft Office Proficiency
Pay: From AED2,500.00 per month
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