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Coordinator, Compliance and Documentation

Trinidad Benham
LaGrange, USA
Full-time
Mid Level
Onsite
Discovered 1 months ago

Full Job Posting

Key Responsibilities

  • Conduct and support SQF training for new personnel and annual training programs.
  • Enter and scan training records into the system.
  • Maintain and file SQF training documents for audit readiness
  • Send product rejects to relevant suppliers.
  • Prepare and send emails to suppliers requesting additional information regarding quality issues.
  • Prepare Bills of Lading (BOLs) for product returns.
  • Track and prepare for FSC (Forest Stewardship Council) audits.
  • Review new items for FSC statements and ensure FSC numbers are included on schedules.
  • Conduct quarterly reviews and upload FSC certificates.
  • Assist in preparing for SQF and press audits, including area process audits and process improvements.
  • Participate in Pan press audits to ensure compliance with internal standards.
  • Update and revise training programs as required.
  • Provide support in developing production training documents including procedures and PowerPoint presentations.
  • Perform annual reviews for SQF including Safety Data Sheets (SDS) related to cleaning, production, and maintenance.
  • Review and maintain storage plans, audit documents, and annual testing schedules (e.g., water analysis, calibration accreditations).
  • Request and file backflow testing, lab accreditations, business licenses, and certificate uploads.
  • Maintain a master document list for production books.
  • Review and update production documentation regularly, issuing new documents when necessary.
  • Track and manage customer documents.
  • Ensuring Target requirements are met.
  • Log and follow up on consumer claims through calls and issue resolution.
  • Track environmental compliance metrics and submit data entries for SMETA audits.
  • Record corrective actions and handle data entry for the Higgs survey.
  • Manage and collect annual supplier documents for compliance with ETI (Ethical Trading Initiative) and related standards.

Skills, Knowledge and Expertise

  • Strong attention to detail and excellent organizational skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
  • Ability to work independently and manage multiple tasks in a fast-paced environment.
  • Familiarity with audit preparation and handling supplier documentation.
  • Experience in handling customer claims and document tracking systems.
  • Experience with compliance standards such as SQF, FSC, and SMETA a plus.
  • The physical environment requires the use of general office equipment (computer, printer, scanner).
  • Prolonged periods sitting at a desk and working on a computer.
  • Required to use personal protective equipment as needed.

Benefits

  • Employee-owned
  • Advancement Opportunities
  • Weekly pay
  • Insurance coverage that includes medical, dental, vision and life insurance and flexible spending accounts
  • 401(k) with employer match
  • Paid holidays and competitive vacation/sick pay plans
  • Tuition assistance program
  • Employee stock ownership program (ESOP)

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