COO - Executive Support
Provide high-level administrative support to the Chief Operating Officer, manage communications, and coordinate projects while ensuring confidentiality and effective stakeholder.
Skills
About This Role
Job Summary
The COO Executive Support is responsible for providing high-level administrative, operational, and coordination support to the Chief Operating Officer (COO).
The role ensures the effective management of executive priorities, business communications, reporting, and follow-up activities while supporting the successful execution of strategic and operational objectives.
The position acts as a key liaison between the COO and internal and external stakeholders, ensuring seamless coordination and efficient workflow management.
Executive Support
- Provide direct administrative and operational support to the COO.
- Manage the COO’s calendar, appointments, meetings, and travel arrangements.
- Screen and prioritize communications, correspondence, and requests directed to the COO.
- Prepare presentations, reports, business correspondence, and executive documentation.
Coordination & Follow-Up
- Coordinate meetings, prepare agendas, and record meeting minutes.
- Track action items and follow up with departments to ensure timely completion.
- Monitor progress on key operational and strategic initiatives.
- Support the COO in managing daily priorities and business commitments.
Reporting & Communication
- Consolidate operational reports, dashboards, and business updates for executive review.
- Maintain accurate records, files, and confidential documents.
- Coordinate communication between the COO and internal/external stakeholders.
- Assist in preparing management reports and board-level presentations.
Project Support
- Support special projects and strategic initiatives assigned by the COO.
- Assist in monitoring project milestones, deliverables, and timelines.
- Coordinate cross-functional activities to ensure alignment with business objectives.
Administration & Governance
- Maintain confidentiality of sensitive business information.
- Ensure timely processing of approvals, documentation, and executive requests.
- Support compliance with company policies and governance requirements.
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