Controller - Saskatoon Motor Products

The Office Manager plays a crucial role in ensuring the smooth operation of our office environment. This role is responsible for managing the office including various administrative tasks, managing the office environment, partnerships with internal and external clients. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting. The Office Manager will also be responsible for the safety requirements of the home office facilities and assets.

What drives your day to day?

Greet visitors in a professional and friendly manner.

Answer and direct phone calls to the appropriate parties.

Handle incoming and outgoing mail and packages.

Maintain a tidy and welcoming reception area.

Manage inventory of kitchen supplies, including snacks, beverages, and utensils.

Keep the kitchen area clean, organized, and stocked.

Coordinate vending, and beverage machines.

Enforce kitchen cleanliness and hygiene standards.

Ensure boardrooms are reset after each meeting, chairs are pushed in, dishes removed, and spills cleaned.

Liaise with building management for any facilities-related issues.

Coordinate office closures and communication for facility related issues.

Assist with office layout and workspace arrangements.

Provide office access for new hires and visitors as determined by business needs.

Monitor and replenish office supplies as needed.

Coordinate maintenance and repairs for office equipment.

Ensure all office equipment is functioning properly.

Order business cards and name plaques as required for home office employees.

Monthly and quarterly reporting

Distribute Fax line messages.

Distribute emails from info @autcocan.ca as appropriate.

Assist in planning and organizing company events and celebrations through active leadership on the AutoCanada Social Committee. Including but not limited to: TGIF’s , Holiday celebrations

Coordinate logistics for meetings, conferences, and presentations as required.

What are the must haves?

Proven experience in office management support roles

3-5 years’ experience in administration or office management

Proficiency in Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft Power-Point

Excellent communication and interpersonal skills

Strong organizational and multitasking abilities

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Ability to work independently and prioritize tasks effectively

Attention to detail and problem-solving skills

Knowledge of basic office equipment and facilities management

Customer service-oriented mindset

Able to communicate effectively with a wide range of clients, suppliers and colleagues

Communicate effectively with team members, clients, and vendors

Always maintain a professional and courteous demeanor

Respond to inquiries in a timely and accurate manner

Perks :

Competitive pay and a motivated group of AutoCanada employees to work alongside

Medical, dental and vision insurance

Prescription insurance that can discount purchases up to 80%

Paid holiday and flex time for full time AutoCanada employees

Employee Vehicle Purchase & Service programs

Health & wellness programs for assistance with gym memberships, counseling, physicals, and more

Professional development and the opportunity to grow your career

The chance to be part of an exciting, growing company that operates in Canada and the United States

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential

We hope so. It’s equally as important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

If you think you’re a good fit to come along on our ride, apply now through our website at www.autocan.ca/careers. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. AutoCanada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.

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