Contracts Technician

Job Description

Key Responsibilities

• Document Control & Filing:
• Establish and maintain organized filing systems (electronic and hardcopy) for contracts records.
• Receive, distribute, and file correspondence from contractors.
• Meeting & Communication Support:
• Assist Contract Administrators in preparing and distributing meeting minutes and official correspondence.
• Track, expedite, collect, and compile contractors’ daily, weekly, and monthly reports and other required submissions.
• Data Management & Reporting:
• Input and update data in internal contract management systems (e.g., CMSi).
• Prepare contract-related reports under guidance from senior team members.
• Invoice & Compliance Support:
• Assist in verifying contractor invoices for accuracy and compliance with contractual terms.
• Support adherence to company policies and procedures in all contract activities.
• General Administrative Support:
• Perform additional administrative duties as required to support the Contracts team.

Basic Job Requirements

• Combination of education and experience equal to three (3) years in administrative or contract-related roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint) and Adobe Acrobat.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent written and verbal English communication skills, with the ability to effectively engage and collaborate with both internal and external stakeholders

Other Job Requirements

• Stay current with Contract Management practices and procedures.

Preferred Qualifications

• Experience providing administrative support in a contracts management environment.
• Ability to create and maintain tracking logs and lists.
• Familiarity with expense reporting and document control processes.
• Flexibility to handle routine and non-routine tasks daily.
• Willingness to learn contract management workflows and systems.
• Fluor Canada rewards hard work, knowledge, and commitment. Fluor offers competitive employee compensation packages, comprehensive benefit programs including Health, Dental and Vision Care, flexible spending dollars, group registered retirement program, parental top-up, education reimbursement, employee and family assistance programs, and much more. Fluor also offers several employee resource groups that aim to provide opportunities for professional and personal growth, improved wellness, and involvement in the community.
• At Fluor, we believe that overall wellness encompasses the four wellness pillars of mental, physical, financial and social. Upon these pillars we are committed to fostering a healthy, inclusive and psychologically safe workplace by creating awareness through knowledge building and communication while focusing on measurable outcomes.
• Compressed work schedule: The Fluor Canada offices work a compressed work schedule offering every second Friday off.
• Salary is based upon experience.
• The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.
• Fluor uses artificial intelligence (AI) in its hiring process to review applications and identify qualified candidates. More information including contact information is available in our Applicant Notice when creating a profile on our recruiting platform.
• Notice to Candidates: As required by some of our clients and projects, to the extent allowed by law, offers may be conditional upon consent and clearance of a satisfactory background check which could include, but is not limited to, a criminal records check, and confirmation of education, professional registration, employment history, and references.
• While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted. Are you ready to join us? We are looking forward to hearing from you today!