Contracts & Procurement Officer

Job Purpose Summary

General Contracts Management

• Drafts, reviews, & maintains Business Unit commercial and contractual arrangements.
• Reviews RFI and RFP bid solicitations and preparing cost proposals with supporting data for management review when required.
• Negotiates and administers contracts and cooperative agreements.
• Monitors financial activity of prime and sub-contracts, including contract, subcontract, and grant closeouts to coordinate any impact with program managers.
• Ensures compliance with appropriate regulations including Federal authorities, internal policies and procedures and ethics codes of conduct.
• Reviews and provides input to Contracts Database and prepares periodical reports for management’s approval.
• Reviews customer terms and conditions and advise on risks, cost drivers and propose acceptable commercial positions, to the department.
• Liaises with projects and technical staff to ensure contracts accurately reflect the program of work.
• Conducts pre- and post-contract award reviews with internal stakeholders to ensure the contractual obligations are known, understood and being properly addressed.
• Negotiates and places annual Blanket Purchase Orders, Master Purchasing Agreements, and Annual Service Agreements.

General Purchasing

• Purchases a variety of goods and services for both Campuses from local and international sources in line with the University Policies and Procedures.
• Interprets purchase requests, investigates supply sources and negotiates best terms and conditions in line with user specifications.
• Analyzes specifications to ensure that they are generic in nature during enquiry preparation stage.
• Analyzes vendor quotations and prepares bid summaries as required.
• Vets and benchmarks prices to compare budgeted and estimated costs with actual prices.
• Expedites orders to ensure that goods and services are delivered within contractual deadlines
• Liaises with vendors regarding discrepancies and damage reports to ensure correct replacement of materials in accordance with order specifications.
• Issues amendments in case of increase/decrease of quantities and cancellation of orders and ensures accuracy of data at all times.
• Ensures through liaison with end users that vendor invoices routed for payment approval, are not held up without reason.

Degree Of Independence And Complexity Of Environment

• Works independently to deal with different clients internally and externally while maintaining confidentiality and a professional manner. Main responsibility is to look after contacts management plus tasks related to purchasing. Coordinates and directs a variety of purchasing requests, tenders, queries and correspondence. Mainly works to meet deadlines and must be able to function under time constraints.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process and work cooperatively and jointly to provide seamless customer service.

Working Relationships And Impact Of Interactions

• Works closely with members in the Department and other departments, to ensure that the complete contracts cycle is completed effectively.
• Must communicate effectively and professionally with internal and external clients.
• Liaison with the Finance Department on contractually-related matters.

Education & Experience Requirements

Desired Or Preferred Requirements

• Basic knowledge of contracts and procurement tasks.
• Excellent computer skills required.
• Knowledge of purchasing procedures is preferred.
• Arabic/ English bilingual an asset.

The Benefits

To Apply