Contracts & Procurement Administrator

Contracts & Procurement Administrator

Contracts & Procurement Administrator

Job Purpose

Contracts Administration

• Assist in the preparation, issuance, and tracking of contracts, purchase orders, and service agreements.
• Maintain accurate contract records, registers, and databases in line with company document control standards.
• Support pre‑award and post‑award contract administration activities.
• Track contract validity, renewals, amendments, and close‑out documentation.
• Coordinate with legal, finance, and project teams for contract execution and approvals.

Procurement Administration

• Support end‑to‑end procurement processes for materials and services.
• Prepare RFQs/RFPs and assist with bid submission tracking and commercial documentation.
• Coordinate technical and commercial evaluations by consolidating inputs from stakeholders.
• Issue purchase orders and follow up with vendors on acknowledgments, delivery schedules, and documentation.
• Maintain supplier records and assist with vendor pre‑qualification documentation.

Coordination & Expediting

• Liaise with suppliers, logistics, and warehouse teams to track delivery status.
• Follow up on documentation such as invoices, packing lists, certificates, and delivery notes.
• Assist in resolving basic procurement and documentation issues.

Reporting & Compliance

• Prepare procurement status reports, trackers, and dashboards.
• Ensure compliance with company procurement procedures, audit requirements, and ethical standards.
• Maintain confidentiality of commercial and contractual information.
• Support audits by providing required procurement and contract documentation.

Education

• Diploma or Bachelor’s degree in Business Administration, Supply Chain, Commerce, or a related field.

Experience

• Minimum 5 years of experience in contracts or procurement administration within the oil & gas, energy, EPC, or industrial sector.
• Prior experience supporting EPC/EPCM projects is an advantage.

Skills & Competencies

• Strong organizational and documentation skills.
• Basic understanding of procurement and contract workflows.
• Familiarity with purchase orders, contracts, and vendor documentation.
• Proficiency in MS Office (Excel, Word, Outlook).
• Experience with ERP systems (SAP, Oracle, or similar) preferred.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines in a project‑based environment.

Preferred Attributes

• Experience in Middle East oil & gas projects.
• Knowledge of company procurement policies and compliance requirements.
• Detail‑oriented, proactive, and professional approach to work.