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Contracts Coordinator

Richmond Pharmacology
London, GBR
Full-time
Mid
Hybrid
Discovered 1 months ago
eMSPrefect

Full Job Posting

Main duties and responsibilities

  • Prepare, update, and arrange reviews for contracts, including Confidentiality Disclosure Agreements, Letters of Agreement, Statements of Work, Master Service Agreements, and Work Orders.
  • Develop and prepare the initial high-level timelines prior to contract execution, working with relevant stakeholders to outline the key milestones, deliverables, and major activities that are to be accomplished throughout the duration of the study.
  • Define and outline the specific roles and responsibilities of both internal team members, and external sponsors involved in the execution of studies, including the creation of a study contact list to ensure efficient communication throughout the study lifecycle.
  • Manage the project budgets by reviewing the finalised protocol to ensure accurate financial planning. Prepare change orders as required to guarantee financial alignment and effective resource utilisation.
  • Issue Task Orders to the study team per the contractual requirements and agreed deliverables.
  • Maintain and update the Payment Schedule Calculator every month to ensure the financial aspects of the project are well managed, and both Richmond and the sponsor have a clear understanding of the payment schedule throughout the project’s lifecycle.
  • Track and report monthly PV, external monitoring, screen failure and other project related costs, liaising with finance to create invoice reports and ensuring the invoices are paid by the sponsor.
  • Update the monitoring visit tracker to maintain accurate records and facilitate oversight of study progress.
  • Manage the setup of vendor contracts and ensure seamless uploading of study and vendor (study-related) contracts into eMS and Prefect systems.
  • Handle the preparation of indemnity forms, coordinating reviews and managing statements of Insurance Cover and certificates for both Richmond and the sponsor. and maintain a well organised list to facilitate seamless communication.
  • Support delivery teams with commercial insights, promoting cost control and continuous improvement.

Qualifications and Experience

  • Relevant qualifications in Business, Finance, Commercial, Engineering, Life Sciences or similar
  • Comfortable managing complex contracts of high value
  • Experienced and comfortable in using a variety of software packages
  • Substantial experience in managing multiple projects simultaneously
  • Significant experience in independently managing clients / external B2B stakeholders
  • Strong negotiation skills
  • Project Management Qualification (Desirable)

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