Contracts Administrator/Purchasing Supervisor

Contracts Administrator / Purchasing Supervisor

Required Qualifications

• Post-secondary education in Procurement, Supply Chain Management, Contract Management, or a related field.
• 3–5 years of experience in contract administration, procurement, supply chain, project administration, or a related role.
• Minimum 2 years supervisory experience.
• Experience working in an industrial, manufacturing, energy, oil and gas, or refinery environment is considered an asset.
• Experience administering service, maintenance, construction, or project-related contracts is preferred.
• Strong understanding of contract terms, documentation, and commercial processes.
• Experience reviewing invoices, purchase orders, change orders, and supporting documentation.
• Strong proficiency with Microsoft Office, particularly Excel and Word.
• Experience with procurement, or contract management systems is considered an asset.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and demonstrated ability to maintain accurate records.
• Ability to work effectively with employees, contractors, vendors, and other stakeholders.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive contractual information.

Primary Duties and Responsibilities

• Administer contracts and procurement from award through completion, ensuring contractual requirements, deliverables, and timelines are monitored and maintained.
• Coordinate with internal stakeholders and contractors to support contract execution and ongoing administration.
• Monitor contract terms, including scope, schedules, pricing, payment terms, insurance, bonds, and other contractual requirements.
• Maintain accurate and up-to-date contract documentation, records, correspondence, and reporting.
• Review contractor invoices and supporting documentation to verify compliance with contract terms and approved work.
• Track contract commitments, expenditures, changes, and outstanding items.
• Assist with contract amendments, change orders, extensions, and close-out activities.
• Support the procurement process by coordinating documentation and ensuring contract information is accurately captured.
• Liaise with contractors and service providers regarding contractual requirements, documentation, and administrative matters.
• Identify and escalate potential contractual issues, discrepancies, delays, or risks to the appropriate stakeholders.
• Support contractor onboarding and ensure required documentation is received and maintained.
• Assist with contractor performance tracking and reporting.
• Prepare reports, summaries, and other documentation related to contract status and performance.
• Ensure contract records are maintained in accordance with company procedures and applicable requirements.
• Support audits and provide contract documentation as required.
• Promote a strong culture of safety, integrity, accountability, and compliance.

Physical Demands

Here are some of the many perks of working with us

• Competitive salary and the potential for a discretionary bonus
• Comprehensive Flexible Benefits including Health and Dental, Life insurance Accounts
• Company Pension Plan with employer matched contributions
• Short-Term and Long-Term Disability Plans
• Hybrid work schedule
• TELUS Health Virtual Care
• Employee and Family Assistance Program
• On-site parking
• Employee appreciation events
• Braya is committed to Employment Equity. Accommodations during the recruitment process are available upon request for candidates with disabilities.
• If you feel you have the knowledge, skills, and qualifications to be a Braya Renewable Fuels employee, please submit your resume