Contracting Documents Controller

Role overview

Document control and coordination

• Establish and maintain document-control procedures aligned with company policies and ISO standards.
• Receive, review, and register technical drawings, contracts, correspondence, and other incoming and outgoing documents in the DMS.
• Distribute documents to action parties according to the Document Distribution Matrix and approved procedures.
• Track engineering-document revisions and approvals, and remove obsolete versions from circulation.
• Maintain physical and electronic filing systems and keep records, reports, registers, and mail logs current.
• Coordinate document flow with project teams, subcontractors, clients, and relevant departments.
• Prepare transmittals, reports, and registers, and support internal and external audits.
• Train staff on document-control processes and ISO compliance; protect file confidentiality and security.
• Coordinate schedules and meetings, distribute memos and reports, and keep staff informed of company updates.

Qualifications and experience

• Diploma or bachelor’s degree in Business Administration, Engineering, or a related field; the posting separately specifies a diploma as required.
• Proven document-controller experience in contracting, construction, or an EPC environment; at least 3 years as a Contracting Documents Controller.
• At least 1 year of ISO standards experience and strong knowledge of ISO 9001 or equivalent.
• Experience with engineering and technical documentation, contractual documents, and project workflows.
• ERP knowledge.

Skills

• Strong organization, attention to detail, prioritization, and ability to meet tight deadlines.
• Strong English communication skills; Arabic is an advantage.

Benefits

• Salary and performance-based bonuses, health, life, and disability insurance, and career-development opportunities.

Work arrangement

• Full-time, permanent role at DIP 1, Dubai; work is in person.
• The posting lists a monthly pay range of AED 3,500–5,000.