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Contract Specialist

Rhoads Industries, Inc.
Philadelphia, USA
Full-time
Mid Level
Onsite
Discovered 1 months ago

Full Job Posting

  • Contract Document Preparation and Review Assist in preparing, reviewing, and ensuring compliance of contract documents with DoD regulations and standards.
  • Assist in preparing, reviewing, and ensuring compliance of contract documents with DoD regulations and standards.
  • Compliance Monitoring Perform initial compliance checks to ensure contracts adhere to FAR, DFARS, and other applicable legal requirements, highlighting issues for further review.
  • Perform initial compliance checks to ensure contracts adhere to FAR, DFARS, and other applicable legal requirements, highlighting issues for further review.
  • Record Keeping and Documentation Maintain comprehensive and organized records of all contract documents, modifications, and correspondence related to DoD contracts.
  • Maintain comprehensive and organized records of all contract documents, modifications, and correspondence related to DoD contracts.
  • Data Entry and Management Input and update contract information in government contract management systems, ensuring data accuracy and completeness.
  • Input and update contract information in government contract management systems, ensuring data accuracy and completeness.
  • Communication and Negotiation Support Facilitate clear, timely communication between internal teams, contractors, and government representatives. Represent the Contracts Department in customer-facing interactions, supporting negotiations, issue resolution, and the distribution of contract-related information to ensure smooth execution and compliance.
  • Facilitate clear, timely communication between internal teams, contractors, and government representatives. Represent the Contracts Department in customer-facing interactions, supporting negotiations, issue resolution, and the distribution of contract-related information to ensure smooth execution and compliance.
  • Cost and Pricing Support Apply cost analysis and price analysis techniques to assess internal pricing structures, review company submissions, and identify cost drivers that support accurate, competitive, and defensible proposals.
  • Apply cost analysis and price analysis techniques to assess internal pricing structures, review company submissions, and identify cost drivers that support accurate, competitive, and defensible proposals.
  • Tracking Contract Milestones Monitor key contract milestones, such as deliverables, deadlines, and performance metrics, and notify relevant parties of upcoming dates and requirements.
  • Monitor key contract milestones, such as deliverables, deadlines, and performance metrics, and notify relevant parties of upcoming dates and requirements.
  • Supporting Contract Modifications Assist in drafting and processing contract modifications, amendments, and extensions as directed by senior contract administrators.
  • Assist in drafting and processing contract modifications, amendments, and extensions as directed by senior contract administrators.
  • Basic Contract Analysis Conduct initial analyses of contract terms and conditions, summarizing key points for senior staff review.
  • Conduct initial analyses of contract terms and conditions, summarizing key points for senior staff review.
  • Assisting with Issue Resolution Help identify and report potential issues or discrepancies in contract performance, escalating them to senior administrators for resolution.
  • Help identify and report potential issues or discrepancies in contract performance, escalating them to senior administrators for resolution.
  • Professional Development and Training Participate in training sessions to gain a deeper understanding of DoD contracting procedures, regulations, and systems.
  • Participate in training sessions to gain a deeper understanding of DoD contracting procedures, regulations, and systems.

• Additional Duties As Assigned

  • Bachelor's degree in Supply Chain Management, Business Administration, Economics or a related field.
  • Certified Federal Contract Manager (CFCM) certification preferred.
  • 3-5 years of experience in contracts administration, regulatory compliance, or a related analytical role with direct experience managing cost-reimbursable and other flexibility priced contracts.
  • U.S. citizenship required.
  • Proficient in federal contracting principles, cost reimbursable type contracts, and contract administration practices.
  • Ability to read, analyze, and interpret contractual documents, financial reports, and technical materials.
  • Proficiency with common office applications such as Microsoft Office, SharePoint, Adobe, or similar products.
  • Strong attention to detail with excellent management and problem-solving abilities.
  • Proven experience coordinating projects, managing contract actions, and supporting cross-functional teams.
  • Strong organizational and communication skills, demonstrating professionalism and discretion.
  • Ability to collaborate effectively across teams and manage a variety of projects and deliverables.
  • Ability to manage multiple priorities efficiently in a fast-paced contracting environment.
  • Ability to obtain a government security clearance.
  • The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required.
  • Must be able to work in a variety of physical positions, including sitting, standing, walking, and driving in an automobile
  • Competitive health insurance packages
  • 401k matching
  • PTO

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