Contract Manager

requirements

• Review purchase requisitions to confirm that descriptions, quantities, specifications,
• funding information, supporting documentation, and required approvals are complete and
• accurate.
• Obtain and document vendor quotations, price comparisons, market research, and other
• required supporting information, as applicable.
• Assist in determining the appropriate procurement method based on the estimated
• purchase value, nature of the goods or services, and applicable procurement requirements.
• Verify vendor information and coordinate with relevant internal units and vendors to resolve
• missing documentation, discrepancies, and purchasing issues.
• Prepare purchase orders and related procurement documentation for review and approval
• by authorized personnel.
• Monitor the status of small purchases and follow up with vendors and internal stakeholders
• to facilitate timely ordering, delivery, and receipt of goods and services.
• Maintain complete and accurate records of quotations, vendor selection, purchase
• approvals, purchase orders, receipts, and other supporting documentation.
• Identify opportunities to consolidate recurring purchases, improve pricing, streamline
• purchasing processes, and increase procurement efficiency while maintaining compliance
• with applicable requirements.
• Enter, update, and track procurement information in applicable New York City procurement
• and financial management systems, including PASSPort, as required by the agency.
• ADM PROC ANAL-NM FRM M1-3 - 8297A
• A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
• A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.
• Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.
• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
• A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or 2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the