Contract Administrator

Overview

Job Description

• We're looking for a detail-oriented and organized Contract Administrator to join our team in Riyadh, Saudi Arabia.
• In this pivotal role, you will serve as a key liaison between our organization, clients, and contractors, ensuring seamless contract execution and project success.
• The ideal candidate will bring strong analytical skills, exceptional communication abilities, and a commitment to maintaining transparency and compliance throughout the contract lifecycle.
• You will be responsible for managing contract documentation, coordinating with stakeholders, and resolving issues efficiently while maintaining the highest standards of professionalism.
• Review, analyze, and interpret contract documents, specifications, and technical drawings to ensure clarity and compliance with project requirements
• Coordinate and manage contract administration activities, including the issuance of Requests for Information (RFIs), Requests for Quotation (RFQs), Change Directives, and Site Instructions
• Monitor contractor performance, quality standards, and code compliance throughout the project lifecycle
• Process and certify contractor payment applications, manage invoices, and maintain statutory holdbacks in accordance with applicable regulations
• Support change order negotiations and assist with delay and claims resolution through thorough documentation and analysis
• Maintain comprehensive QA/QC documentation and ensure adherence to organizational and regulatory standards
• Coordinate inspections, testing, and commissioning activities while providing timely project updates to all stakeholders
• Document and participate in project meetings, capturing action items and decisions for transparent communication
• Collaborate with project teams, clients, and contractors to identify and resolve technical and administrative issues promptly
• Manage contract records and maintain organized filing systems for easy retrieval and audit purposes
• Support risk, schedule, and cost management initiatives by providing accurate data and timely reporting
• Serve as a primary point of contact for contract-related inquiries, demonstrating empathy and professionalism in all stakeholder interactions

Minimum Requirements

• 6+ years of contract administration experience in a professional capacity, preferably in construction, engineering, or infrastructure projects
• Professional certification or relevant degree (such as C.E.T, P.Eng, or equivalent qualification recognized in Saudi Arabia or internationally)
• Demonstrated ability to read, interpret, and analyze construction drawings, specifications, and technical documents
• Strong knowledge of applicable codes, regulations, and contract law relevant to project delivery
• Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders
• Proficiency with computer systems and contract management software; strong Microsoft Office skills
• Proven ability to work collaboratively in team environments and respond effectively to changing project demands
• Strong organizational and time management skills with meticulous attention to detail
• Ability to remain calm and decisive under pressure while maintaining professional composure

Preferred Qualifications

• 8 years of contract administration experience in field or office-based roles on complex projects
• Comprehensive understanding of construction project sequencing, including mobilization, design reviews, construction, commissioning, and closeout phases
• Experience managing change orders, negotiating contract modifications, and supporting dispute resolution
• Proven experience with payment certifications, invoice processing, and statutory holdback management
• Background in claims management and risk mitigation strategies
• Experience coordinating with multiple stakeholders and managing competing priorities
• Familiarity with Saudi Arabian business practices, regulations, and contract requirements
• Knowledge of project management methodologies and tools
• Experience with document management systems and digital record-keeping
• Strong negotiation and problem-solving skills with demonstrated ability to find collaborative solutions
• Background in quality assurance and quality control documentation management

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