Construction Documentation & Records Coordinator

Role overview

Responsibilities

• Coordinate preparation, circulation, filing, and tracking of construction initiation, package, readiness review, completion assurance, and turnover documentation.
• Maintain records in approved repositories and support retention, preservation, version control, distribution, handover, and archiving.
• Coordinate construction meetings; prepare and file minutes and action logs.
• Review records for required fields, signatures, attachments, links, and filing information; route technical or approval matters to accountable personnel.
• Maintain package structures, project and contract repositories, and tracking tools; help personnel retrieve records.
• Support approved improvements to document-control, records-management, and administrative workflows.
• Occasionally visit project areas and construction sites for documentation support, walkdowns, and observation reporting.

Education and experience

• College diploma or university degree in Business Administration, Records Management, Information Management, Project Administration, Construction Administration, or a related discipline.
• Minimum 4 years of relevant experience in administrative coordination, document control, records management, project administration, or information management.
• Relevant experience in regulated, construction, engineering, nuclear, or procedure-driven environments is preferred.

Knowledge and skills

• Strong knowledge of administrative coordination, document control, and records-management principles.
• Proficiency with Microsoft Office and electronic document or records-management systems.
• Strong attention to detail, organization, communication, discretion, and ability to manage multiple documentation streams.
• Familiarity with construction documentation, package structures, project lifecycle terminology, and records retention practices.
• ERDMS/ATOM or an equivalent electronic repository is an asset.

Security eligibility

• Eligibility for Reliability Status with Site Access Security Clearance is required.
• Security screening requires a minimum of 3–5 years of verifiable history in Canada, Australia, New Zealand, the United States, and/or the United Kingdom.

Schedule and conditions

• Five days per week, 7.5 hours per day, for a 37.5-hour work week.
• Occasional visits to construction sites, project areas, and facilities are required.

Workplace

• Fully on-site position based at the Chalk River Laboratory in Ontario.

Benefits

• Total rewards include paid vacation, sick, personal, and floater days; benefits effective on day one; tuition support; and a defined-benefit or defined-contribution pension depending on employee group.