Construction Document Controller, EMEA Pre-Construction

Overview

• We are looking to hire a talented Document Controller to join our team.
• You will be joining a creative, diverse team tasked with solving challenging problems constructing Amazon Data Centers.
• Our data centers are industry-leading examples of energy efficient, cost-effective designs.
• You will work alongside internal partner teams such as Engineering, Operations, Networking, Controls, Security, and Commissioning to build Data Centers that directly support our Customers.
• Key job responsibilities
• Check documents for accuracy and contract compliance.
• Manage simultaneous documentation projects, engaging stakeholders to ensure quality and coherence of deliverables.
• Maintain user accounts, security groups, and permissions; train employees on the document management system.
• Set up training initiatives for internal and external partners and provide tactical support.
• Gather information from stakeholders to produce best practices and respond to customer needs.
• Assist in project closeouts, archiving, processing, and filing activities.
• Collaborate with technical teams to edit and elevate high-quality technical documentation.
• Coordinate engineering and architectural specifications, design drawings, and permit submittals.
• Support construction managers in preparing complete handoff documentation, including drawings, specifications, and scopes of work.
• Maintain the document repository by site; ensure correct uploads.
• Manage documentation processes and maintain confidentiality around sensitive documents.
• Prepare ad-hoc project reports and attend team meetings as the Document Control representative.
• Develop standardized procedures and conduct audits to ensure compliance.
• Ensure red-lined updates are reflected in as-built drawings provided to the owner.
• Confirm all Operations & Maintenance Manuals and warranties are provided to the owner with complete status, terms, and contact information.
• A day in the life
• Each day, you will represent AWS in ensuring on-time delivery of construction documentation while improving document control processes and quality standards.
• You will drive communication across departments, coordinating with front-line and executive-level managers to ensure documentation accuracy and completeness.
• You will leverage your experience and document management tools to identify gaps in documentation workflows and propose solutions.
• Daily tasks may comprise document reviews, compliance checks, stakeholder coordination, and closeout processing.
• You will act as the primary escalation point for documentation issues, owning and tracking them to resolution
• About the team
• Our Pre-Construction team is a multicultural, multinational group at the forefront of creating and delivering the most innovative products to our customers and is known for changing the face of cloud computing.
• We support the development and implementation of design standards across regional construction programs.
• We create and release high-quality, consistent documentation for processes, standards, and procedures, and serve as the primary liaison between Real Estate, Design Engineering, Construction, and other critical partner teams from site selection through construction commencement.
• Master's degree or above in enginnering or equivalent, or 4+ years of construction or project management experience
• 4+ years of construction or project management, or 4+ years of relevant discipline work experience
• Experience with the Microsoft Office Suite including Word, Outlook, and Excel
• 4+ years’ experience as a construction document controller for large commercial, mission critical, or industrial projects.
• Experience with design and construction management software including Autodesk BIM360, Bluebeam, and Procore.
• Experience in construction or project management, or experience in project management
• Experience with high-volume, high-velocity, large-scale file management (workflow orchestration, file-movement, permission management, etc.)
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience handling confidential information and maintaining professionalism in dealing with senior executives
• Experience using English communication skills, both written and verbal, to foster seamless interaction with stakeholders at all levels
• Experience reading and interpreting construction specifications and drawings for all domains
• Knowledge of construction life cycle sequencing and project schedules.
• Organizational and analytical skills, including experience writing functional and technical specifications.
• Our inclusive culture empowers Amazonians to deliver the best results for our customers.
• If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information.
• If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.