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Construction Document Control & Project Coordinator (Houston, TX)

BW Industrial Construction
Houston, USA
Full-time
Mid
Onsite
Discovered Today

Full Job Posting

Responsibilities

  • Organize project files, maintain document registers and revision histories, and preserve original records.
  • Prepare client prequalification questionnaires and coordinate supporting company information, project references, resumes, licenses, insurance certificates, and safety records.
  • Assemble payment application and invoice support packages, including approved schedules, change orders, receipts, and supporting records, for review.
  • Collect and organize drawings, specifications, bid forms, and clarifications for estimating and proposal packages.
  • Prepare and format Word documents, Excel trackers, and PDF packages with clear indexes, page numbers, and complete attachments.
  • Organize correspondence and supporting records into factual timelines and traceable files for management and authorized advisers.
  • Track missing documents, deadlines, and action items; follow up with team members and flag unresolved issues.
  • Prepare meeting materials and coordinate signatures, notarization appointments, and submissions after approval.
  • Maintain confidentiality and distinguish internal working files from approved external documents.
  • Basic Requirements
  • Ability to communicate in Mandarin Chinese and use Chinese-language business documents.
  • Professional English reading and writing skills for business emails and project documents.
  • Ability to work on-site at our office on an agreed full-time or part-time schedule.
  • Working proficiency in Microsoft Word, Excel, and PDF tools.
  • Strong organization, attention to detail, follow-through, and ability to manage multiple deadlines.
  • Preferred Experience
  • Experience in construction administration, document control, project coordination, or a related role; two or more years is preferred.
  • Familiarity with payment applications, change orders, prequalification packages, or closeout documentation.
  • Experience with Procore, SharePoint, OneDrive, Adobe Acrobat, or Bluebeam.
  • Additional Job Details
  • Job Type: Full‐time or part-time
  • Schedule: Monday–Friday; 8 hours per day
  • Work Location: Houston office, 77042
  • Travel: Occasional local travel, as needed
  • Employee Classification: Non‐exempt

Qualifications

  • Familiarity with payment applications, change orders, prequalification packages, or closeout documentation.
  • Experience with Procore, SharePoint, OneDrive, Adobe Acrobat, or Bluebeam.

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