Construction Coordinator

What You'll Do

• You are the headquarters-based execution partner for the build-out of new Lava Island parks. You keep the paperwork, the orders, and the logistics moving so the field can build.
• Run construction administration
• Send and track subcontractor and vendor contracts through signature and return on the timing each build requires.
• Process subcontractor pay applications, routed for approval through the Project Manager, so field work is not slowed by paperwork.
• Manage RFIs, submittals, and project documentation in Procore, in coordination with the Superintendents and the Project Manager.
• Be the single source of truth for where every park stands: what is contracted, ordered, received, and outstanding.
• Coordinate travel and logistics
• Book and manage hotels and extended-stay housing for Superintendents and other MCS staff working away from home on active builds.
• Administer travel allowances and per diems in line with company policy, and reconcile them per project.
• Adjust bookings as schedules shift, so field staff are in place when the build needs them and not handling it themselves.
• Handle procurement
• Place and track the orders each build requires, coordinate with the Denver warehouse on internally stocked items, and confirm everything arrives complete.
• Resolve missing, damaged, or incorrect shipments and manage returns and replacements with vendors and carriers.
• This role is detail-heavy, high-volume, and fast-moving. Success looks like a build that stays organized and a field team that never has to chase you.
• Who We're Looking For
• The Construction Coordinators who do well at MCS are:
• Genuinely organized. Many contracts, many orders, travel for multiple field staff, several parks at once, all kept in disciplined order without dropping details.
• Comfortable with technology. The job runs on Procore and modern workflow tools every day. People who retreat to personal spreadsheets do not thrive here.
• Proactive communicators. You surface delays and risks before they become problems, and when a leader asks for status, the answer is already in the system.
• Steady in a forming role. Some workflows are still being built as we scale. You engage constructively rather than waiting for everything to be settled.
• Service-minded. You make the Project Manager's, the Superintendents', and the Program Director's work move. You own the execution without trying to own decisions that belong elsewhere.
• What You'll Need
• Five or more years in project coordination, construction administration, operations administration, or a comparable execution-focused role with heavy documentation discipline.
• A track record of running multiple concurrent projects or workstreams without losing items in the shuffle.
• Working proficiency with construction project management software. Procore experience strongly preferred; willingness to become a Procore power user required.
• Working knowledge of project or workflow tools (Monday, Asana, Smartsheet, or similar).
• Strong written communication. Contracts, vendor correspondence, and status updates all flow through this role.
• Experience working with vendors, subcontractors, or suppliers in an administrative or transactional capacity.
• Experience coordinating travel and accommodations for field-based or traveling staff is a plus.
• Experience in commercial construction administration, retail or hospitality rollouts, or multi-site expansion is a plus.
• Must pass a background check.
• A full job description will be shared and walked through with you during the process, so you have the complete picture before moving forward.