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Construction Contract Administrator

Soltage
Jersey City, USA
Full-time
Senior · 5+ years experience
Hybrid
Discovered 1 months ago

Full Job Posting

  • Own the change order log across all active construction projects.
  • Review incoming COs from EPC contractors for contractual entitlement, schedule impact analysis, and pricing reasonableness.
  • Coordinate internal review with project management, engineering, and legal teams; prepare written approval recommendations.
  • Track all COs from submission through execution; escalate any open COs without resolution.
  • Identify systemic patterns across contractors and flag to department leadership.
  • Own the project schedule protocol across all projects.
  • Track contractual milestones against actual performance in real time.
  • Issue formal notices to contractors when milestone submission windows are missed.
  • Prepare cure notices when contractors fail to meet contract obligations.
  • Manage the portfolio-level schedule performance tracker.
  • Calculate LD accruals for projects where contractors have exceeded contractual schedule milestones and durations.
  • Prepare formal LD notices for delivery.
  • Track LD credits and offsets against final payment applications.
  • Provide analysis to support SVP decisions on application or waiving of LDs as part of settlement negotiations.
  • Prepare and coordinate monthly construction draw certifications for all lender-financed project.
  • Verify all conditions precedent to each draw are satisfied before certification.
  • Manage the lender change order approval workflow by identifying and managing the COs that require lender consent and coordinating within the contract schedule.
  • Prepare construction portion of monthly investor and lender reporting packages.
  • Review draft EPC contracts prior to execution to flag provisions that will be difficult to administer or enforce.
  • Provide advisory input to the SVP to ensure contract efficiency and accuracy across the contract negotiation process.
  • Own EPC invoice management after PM approval,
  • Confirm that required lien waivers, sworn statements, or other payment condition documents are attached before authorizing payment.
  • Issue written payment recommendations to Finance once PM milestone confirmation is received.
  • On lender-financed projects, aggregate approved invoices into the monthly draw request as part of the draw certification process.
  • Maintain payment logs that serve as an audit trail for lender compliance and dispute resolution.
  • Bachelor's degree in Construction Management, Civil Engineering, Business Administration or similar.
  • Minimum of 5 to 8 years of construction contract administration, claims management, or owner's representative experience on capital projects.
  • Experience in renewable energy construction (preferably solar or battery storage).
  • Direct experience managing EPC or design-build contracts, owner or developer-side experience is strongly preferred.
  • Demonstrated experience issuing formal notices, cure letters, or claims under construction contracts.
  • Proficiency reading and interpreting contract terms including schedule of values, milestone definitions, CO entitlement provisions, and LD clauses.
  • Experience with construction draw certification processes and lender-required documentation.
  • Familiarity with NYISO, PJM, or ISO-NE interconnection processes and how utility delays interact with construction contract obligations.
  • Experience with tax equity or project finance lender draw processes.
  • CCM (Certified Construction Manager), PMP, or DBIA certification.

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