Construction Accounting and Office Operations Lead

Qualifications:

• High school diploma or equivalent; an associate degree in accounting, office administration, or a related field is a plus.
• 5+ years of administrative experience, including strong accounts payable knowledge in a construction environment.
• Experience with accounts payable, accounts receivable, or general accounting.
• Experience using construction and accounting ERP software required; Jonas or MAS 90 is strongly preferred.
• Ability to Identify errors, resolve discrepancies, and follow through without repeated supervision
• Clear communication, strong organization, and careful attention to detail.
• Ability to manage changing priorities and meet deadlines.
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.
• Working knowledge of Microsoft O utlook, Word, Excel, and PowerPoint.

Benefits of the Job:

Responsibilities:

• Manage daily accounts payable processing, including entering transactions and generating A/P statements and reports using the company’s accounting systems.
• Receive, review, and verify vendor invoices and requisitions for accuracy, required approvals, and supporting documentation before payment.
• Reconcile vendor statements, research discrepancies, maintain accurate vendor records, and communicate with vendors to resolve payment-related questions.
• Prepare and process vendor payments, including check runs, within the company’s accounting software and established payment schedules.
• Match POs, invoices, receipts, and project costs; investigate discrepancies
• Manage the accounts receivable remote deposit process and ensure deposits are recorded accurately and promptly.
• Reconcile the company checking account daily and credit card accounts monthly, identifying and resolving discrepancies.
• Assist Project Managers with labor allocation and job costing to support accurate project financial reporting.
• Collaborate with departments across the company and coordinate vendor communications to keep financial and operational activities moving efficiently.
• Own day-to-day office administration and coordination.

Additional information

Qualifications

• 5 + years of administrative experience, including strong accounts payable knowledge in a construction environment.