Conley Elementary- School Age Site Coordinator

Are you a natural leader who loves working with kids, bringing big ideas to life, and creating a place where everyone feels welcome? Then the Site Coordinator role could be the perfect fit for you!

WHAT YOU’LL BE DOING:

Lead the adventure! Plan and bring to life fun, creative, and engaging activities that keep kids excited to come back each day.

Be a positive and encouraging leader for Assistant leaders and Group Leaders- helping them create the magic.

Help your team feel supported, motivated, Host meetings and encourage them to be ready to bring their best energy every day.

Build meaningful relationships with children and families and help create a strong sense of community and boost our enrollment.

Keep the program organized and running smoothly—even when the unexpected happens!

Handle children's files and make sure everything is up to date.

Help keep the program in compliance with YMCA policies, licensing requirements, and all safety guidelines.Make safety a priority while following EEC protocol, and guidance from the School Age Director. (Serving food, Site set up, Files Ect.)

• Be a problem-solver, cheerleader, planner, and team player all rolled into one!

Be a problem-solver, cheerleader, planner, and team player all rolled into one!

THIS JOB IS PERFECT FOR SOMEONE WHO:

Location(s)

• Whitman, MA, USA

Education, Experience & Physical Requirements

• Minimum 20 years of age .
• Bachelor's degree with at least 9 months of experience working with school-age children OR a high school diploma/equivalent with at least 1 year of experience working with school-age children.
• CPR/AED and First Aid certification required. Training may be provided if needed.
• Evidence of a physical examination within the past 12 months.
• Negative Mantoux TB test and documentation of immunity to measles, mumps, and rubella, as required.
• Ability to create and maintain a culture of excellence while working collaboratively as part of a team.
• Ability to lift and move equipment and assist with cleaning and program set-up as needed.
• Ability to work a flexible schedule, including occasional early mornings, and evenings.
• Strong verbal and written communication skills, including the ability to speak publicly when needed.
• Ability to sit, stand, bend, move throughout the program environment, and lift up to 75 pounds occasionally and 40 pounds frequently , including assisting with children when necessary.
• Ability to understand and support the YMCA's three areas of focus: Youth Development, Healthy Living, and Social Responsibility .
• Ability to recognize and respond appropriately to the needs of children and families participating in the program.

Program Responsibilities

• Understand, implement, and maintain compliance with all EEC regulations and Old Colony Y policies, including Child and Youth Care, Child Guidance, Health Care, and other applicable policies.
• Plan, develop, and implement engaging, age-appropriate program curriculum in accordance with EEC regulations and Old Colony YMCA policies.
• Develop programming that recognizes and supports the individual needs of each child, including their interests, abilities, disabilities, special talents, cultural backgrounds, and individual learning styles and pace.
• Provide leadership and oversight of daily activities, including:
• Y Chat
• Homework Help
• STEM activities
• Arts and crafts
• Group games and activities
• Long-term projects
• Program set-up and clean-up
• Assist with staffing at other school-age locations and full-day programs when needed.
• Supervise children throughout all program areas, field trips, special events, and other program activities.
• Act as a positive role model for children, staff, and families.
• Maintain a positive and supportive environment while ensuring appropriate child behavior and strict adherence to YMCA Child Guidance and Child Care policies.
• Communicate promptly and professionally with parents, school personnel, potential clients, and community partners.
• Represent and promote YMCA programs through public appearances, presentations, and positive interactions with families and the community. Use good judgment and professionalism when representing the YMCA, including on social media and other public platforms.
• Complete and maintain all required documentation, including accident reports, incident reports, attendance records, and other program paperwork. Ensure required documentation is submitted to the School Age Director in a timely manner.
• Create and provide weekly staff schedules and meeting agendas as needed.
• Maintain accurate attendance records and ensure all required reports and paperwork are completed and submitted appropriately.
• Meet with the School Age Director as directed.
• Provide leadership during weekly site staff meetings and monthly School Age meetings.
• Coordinate with the YMCA office as needed to collect supplies, exchange paperwork, and complete other administrative tasks.
• Collect, record, receipt, and manage payments and billing according to the YMCA parent payment schedule and established procedures.
• Support ongoing professional development by participating in training, conferences, courses, and other professional growth opportunities.
• Establish and maintain effective working relationships with school personnel and other site-specific partners.

Supervision of Personnel

Fiscal & Enrollment Responsibilities

• Coordinate the purchase of program supplies in partnership with the School Age Director.
• Support efforts to maintain and achieve maximum program enrollment.
• Assist with the YMCA Annual Campaign and other fundraising initiatives.
• Follow all YMCA fiscal policies and procedures, including:
• Purchase orders
• Employee expense forms
• Communicate billing or payment concerns to the director or billing coordinator.

Branch / Program