Compliance Coordinator

Overview

Factories & Approbation contacts

• Manage and monitor regulatory approvals and certifications for all product categories across Middle East markets.
• Ensure all approvals are obtained, renewed before expiry, and stored systematically in an accessible compliance repository.
• Add or remove approval releases in SAP based on regulatory validity to ensure compliant product flow.
• Act as the primary compliance interface with factories and central approbation teams.
• Coordinate sample requests, testing schedules, documentation submission, and report transfers with factories.
• Follow up on test reports, certification timelines, and corrective actions to avoid approval delays.
• Communicate regulatory requirements and changes to factories to ensure product design and documentation alignment.

Sales & Product Team

• Validate regulatory readiness of products before market launch or promotion.
• Support sales planning by providing approval timelines and compliance constraints.
• Identify sales risks related to missing or expiring approvals and propose mitigation actions.
• Analyze compliance cost vs. sales volume (per VIB) and identify non-performing or high-risk VIBs.
• Provide information to Product Team.

Supply Chain

• Ensure only approved and compliant products are released for shipment to regional markets.
• Prevent shipment delays, customs holds, or market blocks due to missing approvals.
• Align approval validity with production, shipment, and inventory planning.
• Provide timely updates on approval status impacting supply availability.

Reporting & Analysis

• Prepare regular compliance status reports for management, Sales, and Supply Chain.
• Track and analyze regulatory spend vs. business performance to support decision-making.
• Escalate risks related to approvals, renewals, or market compliance in a timely manner.

Distributors

• Monitor distributor stock levels to ensure products in the market remain compliant throughout their lifecycle.
• Identify and initiate necessary actions for: Expiring approvals Market surveillance issues Non-compliant or at-risk inventory
• Support distributors by providing regulatory documentation, approval clarifications, and guidance on local compliance requirements.