Company Secretary
Skills
About This Role
Overview
OMNIYAT is seeking an experienced and highly professional Group Secretary to support the Chairman’s Office and Board of Directors across the Group.
This role sits at the centre of the Group’s governance structure and will act as a key coordination point between the Chairman, Board members, investors, auditors, regulatory bodies, and senior internal stakeholders.
The successful candidate will be responsible for ensuring Board operations are conducted to the highest professional standard, with a strong focus on governance, stakeholder coordination, meeting management, action tracking, and corporate communication.
About OMNIYAT
OMNIYAT is one of Dubai’s leading ultra-luxury developers, known for creating design-led, highly curated developments that redefine premium living experiences across the region.
Key Responsibilities
- Coordinate and manage Board and shareholder meetings, including scheduling, agenda preparation, and circulation of materials.
- Attend Board meetings and prepare accurate minutes, resolutions, and records of decisions.
- Track and follow up on action items arising from meetings to ensure timely completion.
- Maintain governance calendars, statutory registers, compliance trackers, and corporate records.
- Coordinate formal communications with investors, auditors, regulators, and external stakeholders.
- Review shareholder, JV, financing, and investment agreements to identify contractual obligations and key deliverables.
- Translate contractual obligations into practical trackers with clear timelines and accountability.
- Liaise closely with Legal, Corporate Finance, Investments, and senior leadership teams to support execution of Board decisions.
- Monitor governance and compliance risks, escalating material issues where required.
- Maintain a secure and organised archive of governance documentation and correspondence.
- Provide high-level administrative and governance support to the Chairman and Board.
Candidate Profile
- 8–12 years of experience within corporate governance, board secretariat, legal, or executive governance support functions.
- Previous experience supporting Boards of Directors, shareholders, or senior governance committees is essential.
- Experience within a listed company, investment group, family office, or real estate development environment is highly advantageous.
- Strong experience taking formal Board-level minutes and managing governance processes.
- Excellent communication, stakeholder management, and organisational skills.
- Ability to read and interpret legal and commercial agreements.
- Highly detail-oriented with strong follow-up and coordination capabilities.
- Professional presence and maturity to operate confidently at Board and investor level.
- Bachelor’s degree in business administration, Law, Finance, or a related field preferred.
- Professional governance qualification such as CGI/Chartered Secretary is advantageous.
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