Communications Assistant

3 years Community College Diploma in Communications or Multimedia Design

2 years of related experience

Anticipated Start Date

ASAP

Work Setting

Hybrid - flexibility to be on site 2 or more days as needed to support events. Occasional travel in the area for media support. Potential out of core hours work to support media events.

Job Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Caree r Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

JD01142

6

Communications Assistant

Unit/Project Description:

Ranked as one of the world’s top 100 universities, McMaster University is devoted to the cultivation of human potential, realized through our innovative educational programs,

cutting-edge research, and the diverse students, faculty, staff and alumni who make up the McMaster family. Dedicated to creating a Brighter World, we recognize that our

people are our most valuable resource.

McMaster’s Faculty of Health Sciences (FHS) has a global reputation for innovation and excellence in education and research. The FHS communications team oversees

internal and external communications to enhance the Faculty’s profile and its local, national and global reputation for excellence in education, research, and patient care.

The team is expanding and optimizing communications channels to deliver innovative digital content that engages key audiences, amplifies the Faculty’s amazing stories

and collaborative culture and enhances the FHS reputation.

As one of Canada’s Best Diversity Employers, McMaster is committed to advancing inclusive excellence and employment equity in the workplace. We encourage qualified

candidates to apply from equity seeking groups such as women, racialized/visible minorities, Indigenous peoples, persons with a disability, persons who identify in the

LGBTQ2S+ community and others who reflect the diversity of Canadian society.

Organize and perform a full range of administrative duties that require a thorough understanding of established functions, policies, and procedures. Design multimedia content for print, web, social media and video in accordance with University brand guidelines. Plan and coordinate a variety of events. Responsible for providing direction to others in how to carry out work tasks.

Design multimedia content for print, web, social media and video in accordance with University brand guidelines.

Collect and develop content for a variety of communications including but not limited to, newsletters, social media and press releases.

Liaise with a variety of stakeholders to promote department in print and online, in cooperation with internal departments.

Collect, analyze, assess and summarize information relevant to the decision making process and developing recommendations for final approval and implementation.

Plan and coordinate a variety of events, conferences and activities.

Prepare estimates of time and resources required for various events, conferences and activities.

Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.

Complete travel expense reports, electronic cheque requisitions and purchase orders.

Create a variety of documents including, but not limited to, correspondence, reports and procedure manuals.

Monitor budgets, verify data and reconcile event accounts.

Update and maintain information and content on websites and social networks.

Resolve issues relating to events, committees and activities.

Take meeting minutes for committee meetings.

Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.

Update and maintain confidential files and records.

Handle sensitive material in accordance with established policies.

Provide direction to others in how to carry out work tasks

Ensures adherence to quality standards and procedures for short-term staff and volunteers