Communications and Administrative Coordinator

Posting Information: This posting is for an existing vacancy.

This role is being offered as a two year secondment/contract

Internal deadline October 8th at 11:59 PM

The Administrative Coordinator reports to the Managing Director and provides communications and administrative support for the Intact Centre on Climate Adaptation. The Coordinator is responsible for implementing the Centre’s digital communication strategies, promoting research outputs and events, and coordinating administrative tasks that support team operations. The Coordinator will play a key role in enhancing the visibility of the Intact Centre by producing compelling content across digital, print, and in-person formats, supporting media outreach, and strengthening the Centre’s public profile and brand. This includes developing strategic communications that translate technical findings into accessible messages for government, media, and the public. This role is critical to maintaining the Centre’s national presence, professional image, and operational efficiency. The Coordinator will serve as a point of contact for the Intact Centre and will serve as liaison between the centre, the Faculty of Environment, and Media Relations.

Lead development of professional, engaging content for social media platforms (LinkedIn, Instagram) and weekly newsletters (MailChimp)

Maintain and update the Intact Centre website using WordPress

Monitor and analyze web and social media engagement using Google Analytics

Support the promotion and dissemination of new research publications, webinars, and events

Draft and edit written content for reports, announcements, presentations, and media materials

Contribute to the development of quarterly and annual reports

Works with Managing Director, Climate Science on quarterly and annual reports

Book meetings, take meeting minutes, and coordinate internal schedules and shared calendars

Supports event planning and coordination for conferences, committee meetings, workshops, seminars, public events

Balance deadlines and responsibilities while accommodating multiple interruptions to deal with a wide range of questions and issues as they arise

Post-secondary education or equivalent combination of education and experience required

Minimum 2 years’ experience in writing, editing and creating content for social media.

Minimum 2 years administrative experience ideally in a research environment

Proficient with MS Office (Word, Excel, Outlook)