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Commercial Administrator

Interocean Marine Services
Aberdeen, GBR
Full-time
Mid
Hybrid
Discovered 2 weeks ago

Full Job Posting

Key Responsibilities:

  • Provide comprehensive administrative support to the Commercial Team, including document preparation, data entry, record keeping and reporting.
  • Support supplier and customer onboarding, including vendor registrations, KYC checks and maintenance of approved-vendor and customer records.
  • Assist with the contract administration, including maintaining contract records and monitoring relevant dates, renewals and actions.
  • Maintain and update commercial records, databases and CRM systems.
  • Support the preparation of bids, tenders, proposals and project documentation.
  • Liaise effectively with internal departments, customer suppliers and other external stakeholders to ensure timely and accurate communication.
  • Provide administrative support to the business development, marketing and legal functions as required.

Requirements

  • Previous experience in an administrative or commercial support role.
  • Strong organisational skills with excellent attention to detail.
  • Proficient in Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint
  • Comfortable maintaining accurate records and working with CRM or other business systems.
  • Ability to manage multiple tasks and meet deadlines.
  • Excellent communication and interpersonal skills.
  • A proactive and flexible approach to work.
  • Desirable:
  • Experience in an energy, marine, construction, engineering, or similar commercial environment.
  • Experience of supplier or customer onboarding, procurement, contract administration, KYC or tender support.
  • Experience using CRM or comparable business-management systems
  • Knowledge of procurement or contract administration.

Benefits

  • Supportive team environment
  • Opportunities for professional development
  • Private Healthcare Plan
  • Pension Plans
  • Life Assurance
  • Employee Assistance Programme

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