Clinic Lead
Role Overview
The Clinic Lead is the on-site point person for daily clinic operations, serving as a working lead who balances direct patient care duties with frontline operational and team support. This is not a purely supervisory role -- the Clinic Lead works alongside their team in both the front office and back office, providing hands-on support, training reinforcement, and in- the-moment guidance throughout each shift. The Clinic Lead is the first line of escalation for clinic-level issues and serves as the primary liaison between frontline staff and the General Manager. This role is required to be a certified Medical Assistant (MA), with demonstrated competency across back office clinical duties.
Key Skills for This Role
Full Job Posting
POSITION SUMMARY
The Clinic Lead is the on-site point person for daily clinic operations, serving as a working lead who balances direct patient care duties with frontline operational and team support. This is not a purely supervisory role -- the Clinic Lead works alongside their team in both the front office and back office, providing hands-on support, training reinforcement, and in- the-moment guidance throughout each shift. The Clinic Lead is the first line of escalation for clinic-level issues and serves as the primary liaison between frontline staff and the General Manager. This role is required to be a certified Medical Assistant (MA), with demonstrated competency across back office clinical duties.
Clinic Operations & Patient Flow
Serve as the operational point person on shift, ensuring smooth patient flow from check-in through discharge.
Monitor and manage patient wait times, rooming cadence, and throughput in real time.
Identify and address bottlenecks, staffing gaps, or workflow breakdowns promptly.
Ensure the clinic is patient-ready at all times: supplies stocked, equipment functional, clinical areas clean and compliant.
Escalate facility, safety, or operational concerns to the General Manager in a timely manner.
Back Office Clinical Duties (Medical Assistant)
- Perform all back office MA duties including patient rooming, vital signs, chief complaint documentation, medication administration (within scope), specimen collection, point-of-care testing, and wound care support.
- Maintain compliance with CLIA, COLA, and NextCare clinical quality standards.
- Complete competency checklists and laboratory training documentation for back office staff.
- Write Laboratory Corrective Actions as necessary and report results to the General Manager and Director of Laboratory Services.
- Ensure infection control, OSHA, and clinical safety standards are maintained throughout the shift.
Front Office Support
Maintain working knowledge of front office processes including patient registration, insurance verification, co-pay collection, and discharge processing.
Provide coverage or support in the front office as staffing needs require.
Monitor front office workflows and communicate opportunities for improvement to the General Manager.
Support the accuracy of TOS collections, data entry, and billing documentation at the clinic level.
Team Support, Training & Development
Serve as a resource and mentor for Clinical Care Specialists (MAs) and Patient Service Specialists on shift.
Provide real-time coaching and feedback to staff on clinical procedures, patient service, and workflow standards.
Facilitate skills verification and on-the-job training for new hires in coordination with the Regional Trainer and General Manager.
Provide performance observations and feedback to the General Manager on a regular basis.
Participate in staff hiring interviews, providing clinical skill assessment input.
Patient Experience & Service Standards
Model NextCare service standards in every patient interaction.
Address patient concerns promptly and professionally; escalate to the General Manager as needed.
Ensure all staff interactions with patients reflect NextCare's mission, values, and performance standards.
Regulatory & Compliance
Ensure the clinic meets regulatory and NextCare standards including ADHS, COLA, OSHA, HIPAA, and corporate compliance requirements.
Complete and report the results of monitoring activities and quality audits.
Maintain accurate supply inventories and flag equipment needs to the General Manager.
Treats patients and co-workers consistent with the NextCare Mission Statement, Vision, Values and Performance Standards.
Performs other related duties as assigned or described in Company policy.
Key Duties and Responsibilities
- Analytical Testing: Perform moderate-complexity clinical testing across authorized disciplines (e.g., Chemistry, Hematology, Urinalysis) in strict accordance with the laboratory's COLA-approved SOP manual.
- Quality Control & Calibration: Execute and document daily instrument calibrations, quality control (QC) tracking, and corrective actions for out-of-range values prior to reporting patient results.
- COLA Inspection Readiness: Maintain orderly, verifiable, and audit-ready logs for all pre-analytical, analytical, and post-analytical activities to ensure seamless biennial COLA on-site surveys.
- Competency & Training: Participate in mandatory, documented competency assessments (semiannually in the first year of employment, and annually thereafter) covering all six CLIA-mandated elements.
- Proficiency Testing (PT): Successfully test and document blind proficiency testing samples exactly like patient specimens, adhering to strict anti-commingling regulations.
- Specimen & EMR Processing: Accession, process, centrifuge, and evaluate sample integrity, reporting data accurately into the Laboratory Information System (LIS).
- Critical Value Notification: Promptly recognize critical, life-threatening results and follow immediate notification protocols to the attending Texas healthcare provider.
Required
Certified or Registered Medical Assistant (CMA or RMA) - Required
Current CPR certification (AHA, Red Cross, ASHI, or NSC)
Completion of an accredited Medical Assistant training program OR equivalent as outlined by state-specific requirements
Minimum 2 years of back office MA experience in a medical office, urgent care, or emergency department setting
Demonstrated ability to work in a fast-paced, team-oriented clinical environment
Preferred
Experience in urgent care or high-volume ambulatory care settings
Prior lead, senior, or supervisory MA experience
Familiarity with CLIA/COLA compliance and laboratory quality standards
Strong interpersonal and communication skills
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the essential functions of this job, the employee is occasionally required to stand; walk; sit; lift; carry; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop; kneel, crouch or crawl, talk, hear and lift and/or move up to 40 pounds.
Work Environment
While performing the essential functions of this job, the employee comes in contact with patient in a wide variety of circumstances. The employee may be exposed to unpleasant situations including accidents, injuries, illnesses, patient elements and varying or unpredictable situations.
Position Type
Full-time
Shift
Variable
Workplace Type
- Onsite
Address
Abilene, TX, USA
About NextCare
Privately owned urgent care provider serving patients with in-person, virtual, and occupational health services across 11 states.
Visit company websiteJobs and hiring trendsApply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at NextCare
Medical Assistant/NCT
Georgetown, USA
Medical Front Office
Fredericksburg, USA
Medical Assistant NCT/LMRT
Cedar Park, USA
Medical Assistant / Medical Front Office
Cedar Hill, USA
Supervising Physician
, USA
Physician Assistant or Nurse Practitioner | Broomfield, CO
Broomfield, USA
Physician Assistant or Nurse Practitioner | Cedar Park, TX
Cedar Park, USA
Medical Assistant/Medical Front Office
Phoenix, USA