Clinic Assistant

Overview

1. Facility Management

• Oversee the maintenance and upkeep of the clinic premises.
• Manage relationships with suppliers, contractors, and service providers (e.g., cleaning, maintenance, medical equipment servicing).
• Negotiate and monitor contracts, ensuring compliance with agreed terms and cost efficiency.
• Handle day-to-day facility issues, troubleshooting problems, and coordinating timely repairs.
• Ensure the clinic meets health, safety, and hygiene standards at all times.

2. HR Administration

• Maintain employee records, including contracts, personal files, and compliance documents.
• Support staff onboarding and exit processes in coordination with the Clinic Manager.
• Manage staff attendance, leave requests, and schedules.
• Act as the first point of contact for employee relations and escalate complex issues to the Clinic Manager.
• Assist in implementing HR policies and procedures within the clinic.

Qualifications & Skills

• Bachelor’s degree in Business Administration, HR, or related field (preferred but not mandatory).
• 3+ years’ experience in administration, HR coordination, or facility management, ideally in a healthcare or service industry.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Proficient in MS Office (Word, Excel, Outlook)
• Problem-solving mindset with attention to detail.

Personal Attributes

• Reliable, proactive, and hands-on.
• Able to handle sensitive matters with confidentiality.
• Service-oriented with a team-player attitude.
• Flexible and adaptable to a dynamic clinic environment.