Client Experience & Office Coordinator

📍 Hauppauge, NY (Long Island) | Hybrid Schedule

M&T Bank and Wilmington Trust are seeking a highly organized, professional Office Coordinator to support our Hauppauge office. This is a client-facing role responsible for reception, office operations, event coordination, and administrative support.

What You'll Do:

Serve as the primary point of contact for clients, visitors, and vendors

Greet guests and maintain a professional reception area

Coordinate client events, meetings, and conference room scheduling

Manage office supplies, facilities needs, and vendor relationships

Support administrative activities including calendars, presentations, correspondence, and expense tracking

Partner with building management to ensure smooth office operations

High School Diploma or GED

1+ year of administrative, reception, office management, hospitality, or customer service experience

Strong Microsoft Office skills

Excellent communication, organization, and multitasking abilities

Professional presence and customer-focused mindset

Experience supporting a Wealth Management, Private Banking, Financial Advisory, or Trust environment highly preferred

Experience interacting directly with high-net-worth clients and delivering exceptional client service in a professional setting strongly preferred

Work Arrangement:

Must work onsite in Hauppauge, NY every Monday, Tuesday, Wednesday, and Thursday

Remote work available on Fridays

Free onsite parking

Professional business attire required due to client-facing responsibilities

Join a team where you'll help create exceptional experiences for clients and colleagues while serving as a key part of our office operations.

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $21.00 - $31.98 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.