Clerical Assistant 2 - PA DOT Employees Only

The Department of Transportation is looking for a Clerical Assistant 2 to assist the Risk Management Office with essential application and record processing. This position offers steady, meaningful work that supports public agencies across the Commonwealth. Your efforts will help ensure documents are handled correctly and in a timely manner. Step into a role where organization and focus make a real difference.

This position supports the processing and maintenance of applications and related records submitted by correctional and juvenile justice institutions. As a Clerical Assistant 2, you will perform the following duties: Application Processing: Review and process application materials submitted by state, county, and juvenile justice agencies File Maintenance: Organize, update, and maintain files associated with submitted applications Image Review: Examine daily match sets of licensing images to identify possible duplicate or fraudulent records Clerical Support: Complete copying, mailing, filing, and other office support tasks as needed Record Retrieval: Pull title histories to support information requests from law enforcement and government agencies General Assistance: Perform additional tasks as assigned to support office operations Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment, 37.5 hours per week. Work hours are 8:00am to 4:30pm, Monday-Friday, with a 1-hour lunch. Telework: This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, PA. The ability to telework is subject to change at any time. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

This position supports the processing and maintenance of applications and related records submitted by correctional and juvenile justice institutions. As a Clerical Assistant 2, you will perform the following duties:

Application Processing: Review and process application materials submitted by state, county, and juvenile justice agencies

File Maintenance: Organize, update, and maintain files associated with submitted applications

Image Review: Examine daily match sets of licensing images to identify possible duplicate or fraudulent records

Clerical Support: Complete copying, mailing, filing, and other office support tasks as needed

Record Retrieval: Pull title histories to support information requests from law enforcement and government agencies

General Assistance: Perform additional tasks as assigned to support office operations

Full-time employment, 37.5 hours per week.

Work hours are 8:00am to 4:30pm, Monday-Friday, with a 1-hour lunch.

Telework: This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, PA. The ability to telework is subject to change at any time.

Salary: In some cases, the starting salary may be non-negotiable.

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Organization or Location Restrictions: This posting is restricted to Department of Transportation employees only. QUALIFICATIONS Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job); or Graduation from high school; o r An equivalent combination of experience and training. Additional Requirements: You must be able to perform essential job functions. This position is subject to the provisions of a collective bargaining agreement or memorandum of understanding. If no applicable union-covered bidders apply, other applicants will be considered. Seniority rights apply for: Clerical Assistant 1 Seniority/Promotion Unit: PC0 Permanent full-time Clerical Assistant 2s can be considered for lateral transfer. Legal Requirements: A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.? How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information. Veterans: Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.