CJS-Secretary

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

This position performs intermediate, skilled clerical work requiring a qualified typist; prepares and maintains records; serves as clerical support to a school principal, staff and faculty.

Work is performed under general supervision.

• Serves as clerical support to the principal and staff.
• Serves as school receptionist.
• Prepares and maintains files and records.
• Maintains confidential information.
• Issues purchase requisitions and purchase orders.
• Maintains personnel KRONOS records.
• Prepares and calls in work orders when requested.
• Sorts and distributes mail.
• Prepares and mails grade cards and other correspondences to parents and schools.
• Maintains student files and responds to transcript requests.
• Maintains catalogs, profiles, calendars, demographics, schedules, attendance and grade records on computer.
• Prepares files and records for entering and withdrawing students.
• Handles a variety of routine technical and administrative assignments.
• Composes and types letters and memoranda in conformance with school policies or from brief instructions.
• Sets up and maintains office procedures and filing systems.
• Meets and screens visitors, answers telephone and processes mailT.
• Types letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Travels occasionally for conferences, training or visitation to other juvenile detention centers (overnight stay may be required).
• Performs other related duties as required/assigned.

• High school diploma or its equivalent
• Must have at least two years of administrative experience utilizing accounting procedures
• Must have experience in PeopleSoft

• Knowledge of standard office practices, accounting procedures and office equipment
• Knowledge of school system routine and procedures
• Knowledge of business English, spelling and arithmetic
• Skill in typing accurately and at a reasonable rate of speed
• Ability to establish and maintain effective working relationships with others
• Ability to work under pressure
• Ability to organize and perform work independently
• Ability to prepare and maintain computerized records and systems
• Ability to meet the public effectively

• Work environment is primarily inside, where the noise and temperature levels are moderate; the worker is not subject to adverse environmental conditions.
• This is sedentary work requiring the exertion of up to 15 to 20 pounds of force occasionally and negligible amount of force frequently or constantly to move objects.
• Work requires stooping, kneeling, reaching, standing, walking, fingering and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work and observing general surroundings and activities.

Required Documentation (please provide as profile attachments):

• Unofficial transcripts (if applicable)
• Letter of Interest
• Resume