CIS Administrative Assistant - Temporary Assignment

Pay: $17.00/hr

QUALIFICATIONS:

Minimum of a high school diploma or GED equivalent.

Associate's degree or higher preferred.

Knowledge of and experience with technology platforms, including Microsoft and Google applications.

Experience with Skyward Learning Management Systems preferred

Successful completion of fingerprint based criminal background check (IL State Police and FBI), sex offender and violent youth offender screening, and employment physical.

REPORTS TO: Building Principal and Assistant Principal JOB GOAL: To ensure the smooth and efficientoperation of the school officeso that ithas a positive impact on the education of children and effectively serves the needs of students, staff, parents and the community in a professional and courteous manner.

The position provides administrative support for the principal/assistant principal. Sensitive and confidential information must be maintained in a fast-paced environment. Good judgment and the ability to prioritize and organize a diversified workload is a necessity.

DUTIES AND RESPONSIBILITIES:

Maintains daily/hourly student attendance records.

Enrolls and exits students throughout the year.

Maintains student data in the student information management program.

Compiles monthly, quarterly, and annual attendance reports.

Processes truancy reports.

Communicates with truancy officer as needed.

Publishes daily announcements to the district website and social media.

Manages internal building coverage as needed.

Monitors the unfilled absences report each morning and works with building administrators to make adjustments as needed.

Receives and routes incoming calls and distributes mail.

Assists with guest and substitute teacher check-in and check-out using the visitor screening program.

Publishes communication as directed or approved by administration to staff, parents and students using the student information management program, all-call program, and social media.

Assists with the coordination of the CIS awards program and graduation.

Assists with the outside student support programs such as Weekend Snack-Pacs.

Assists with transportation management for field trips and after school activities.

Coordinates with vendor for school pictures.

Maintains office equipment and orders necessary office supplies.

Maintains the building laminator and orders necessary supplies.

Orders teacher supplies, awards, materials with purchase orders and maintain records of such.

Updates phone routing lists for the CIS building throughout the year.

Works with the Crisis Management Team to update the Crisis Management Plan books.

Performs office routines and practices associated with a busy and productive office.

Assists in maintaining building calendars for scheduled events.

Works with Parent Teacher Organization on coordinating building events.

Assists nurse in dispensing medication and maintaining appropriate medication records, when needed.

Serves as a backup to other administrative assistants when necessary.

Maintains regular attendance and punctuality to ensure teamwork and the completion of job duties essential to the daily operation of the school.

Performs other related tasks as assigned by the principal/assistant principal and other district office administrators as designated by the superintendent.

Adheres to a professional code of ethics which includes confidentiality of school related matters and loyalty to the school district.

Note: The above description is illustrative of most tasks and responsibilities. It is not all inclusive of every task or responsibility.

TERMS OF EMPLOYMENT: Temporary. Position is for the 2026-27 School Year.

Hourly rate approved by the Board of Education. EVALUATION: All non-certified employees receive a minimum of one written evaluation per year. The administrative assistant will be evaluated by the principal or assistant principal.

Adopted � December 12, 2019