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China Overseas Coordinator- Trademark Administration and Monitoring

PARIS GROUP
Dubai, UAE
fulltime
Entry
Yesterday
Office ManagementExecutive AssistantSchedulingCorrespondenceRecord KeepingMicrosoft Office Suite
Free

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Overview

  • Roles & responsibilities
  • Maintaining digital and physical China trademark-related files and ensuring they are up to date.
  • Inputting and updating information in a shared drive and Excel trademark-related filings, HJ and SK contracts, and payment applications.
  • Working closely with the China team staff led by the VP.
  • Cross-checking & reviewing all files received from the China head office before handing them over to the dedicated team/before getting the VP’s approval/stamps.
  • Coordinating with the Italy team for buying appointments and seasonal item purchases. Creating mark-up prices, and assisting MTM “made to measure” and MTO “made to order” orders of the showroom – Canali Dubai-related
  • Perform daily reviews of assigned trademark monitoring reports.
  • Track specified trademarks and applicants in internal records.
  • Organize and regularly update trademark filing status tables, spreadsheets, and folders.
  • Monitor China trademark publication updates and deadlines, and flag items requiring action.
  • Assist in preparing, formatting, and organizing documents related to trademark cases.
  • Review documents for completeness and consistency (e.g., dates, names, and attachments).
  • Organize third-party materials and evidence received from agents or business partners.
  • Translate important official documents from Chinese into English for internal records.
  • Maintain and organize compliance and case files.
  • Track the status of notarization, legalization, and authentication of documents.
  • Follow up with internal teams or external agents on missing or pending documents.
  • Act as a coordination point between internal teams, Head Office, and subsidiaries.
  • Coordinate China visa applications when required.
  • Assist in updating standard contract templates and internal forms as instructed.
  • Schedule follow-ups and ensure assigned tasks are completed within deadlines.
  • Conduct basic administrative research (e.g., collecting firm profiles, service scopes, and contact details).
  • Assist in annual or periodic reviews of trademark monitoring arrangements and service providers.
  • Support the preparation of simple internal reports and summaries.

Desired Candidate Profile

  • Chinese national (mandatory requirement).
  • Fluent in Mandarin (written and spoken).
  • Good command of the English language, with the ability to converse clearly and professionally in English.
  • Ability to translate official documents from Chinese to English accurately.
  • Bachelor’s degree in Business Administration, Law, Intellectual Property, or a related field is preferred.
  • Minimum 2–4 years of experience in trademark administration, legal support, compliance, or a related administrative role.
  • Prior experience handling China trademark filings, monitoring, or coordination with agents is highly preferred.
  • Additional training or exposure to trademark administration, legal documentation, or compliance work is an advantage.
  • Experience in document control, compliance tracking, and coordination with multiple stakeholders is an advantage.

Skills & Competencies

  • Strong administrative and organizational skills with high attention to detail.
  • Ability to track deadlines, follow up on pending items, and manage multiple tasks simultaneously.
  • Proficiency in MS Office (Excel, Word, Outlook); ability to maintain structured spreadsheets and filing systems.
  • Good coordination and communication skills to liaise with internal teams, Head Office, subsidiaries, and external agents.
  • Basic research skills for collecting firm profiles, service scopes, and business information.
  • Ability to handle confidential documents with discretion and professionalism.
  • Interested?
  • Please send your CV to
  • [email protected]
  • with the subject line: “China
  • Overseas Coordinator- Trademark Administration and Monitoring”.

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