CEO Office Coordinator

About This Role

Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.

The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.

This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.

Work Location:

- On-site at the company's main headquarters in Abu Dhabi.

- No remote or hybrid arrangement.

Work Schedule:

- 6 days per week (Monday to Saturday).

- Working hours: 9:00 AM to 6:00 PM.

- 1-hour lunch break.

- Friday is the weekly off day.

Nature of Work:

- Office-based role working closely with the CEO.

- Fast-paced environment requiring focus and quick response.

- Continuous coordination with internal departments.

- Daily handling of emails, scheduling, and follow-up.

Key Responsibilities:

- Track the CEO's daily tasks, requests, and priorities, and follow up until completion.

- Manage and organize the CEO's emails and incoming correspondence.

- Coordinate communication between the CEO and internal departments.

- Schedule meetings, prepare meeting notes, and follow up on action items.

- Maintain organized records, files, and reports for quick CEO access.

- Manage the CEO's calendar, appointments, and reminders.

- Handle internal communication on behalf of the CEO when instructed.

- Reduce administrative load on the CEO by handling routine coordination tasks.

Reports To: Chief Executive Officer

Requirements

Personality and Character:

- Highly organized, disciplined, and detail-oriented.

- Trustworthy and discreet with confidential information.

- Proactive follow-up mindset. Nothing is forgotten or delayed.

- Comfortable working under direct CEO supervision.

- Strong work ethic and reliability.

Languages:

- Strong command of English (written and spoken) is required.

- Arabic (written and spoken) is highly preferred.

Skills and Knowledge:

- Strong email and calendar management skills.

- Mastery of Microsoft Office (Outlook, Word, Excel).

- Comfortable with modern productivity and scheduling tools.

- Clear and professional communicator.

Other Requirements:

- Valid UAE driving license is preferred.

- Willingness to commit to a 6-day work schedule.

- Available to start immediately or within short notice.

Experience:

- 1 to 3 years in administrative coordination, executive support, or office assistant roles.

- Industry background is not a priority. Reliability and execution are.

Benefits

- Monthly salary: AED 5,000 (all-inclusive).

- Medical insurance per UAE labor law.

- Annual leave per UAE labor law.

- End-of-service gratuity per UAE labor law.

- Direct learning experience working with the CEO.