BWH Unit Secretary FT

Performs unit clerical and supportive tasks which assist Unit Programming, patients, and unit management.

Note: The essential duties and primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties.

• Organizes and coordinates the flow of information, records, and reports consistent with hospital and unit policy.
• Greets patients, visitors, and personnel arriving on unit and providing them with information appropriate to individual requests.
• Maintains and facilitates communication consisting of: Knowing patient location which includes communicating with Admissions Office as necessary Distributing written correspondence, lab tests, patient diet information, etc., to appropriate departments. Communicating clearly in emergency and stat situations. Maintaining bulletin board and patient discharge board on unit Answering phones, recording, and distributing all messages. Facilitating the Multidisciplinary Treatment Planning session by providing Treatment Plan Forms.
• Knowing patient location which includes communicating with Admissions Office as necessary
• Distributing written correspondence, lab tests, patient diet information, etc., to appropriate departments.
• Communicating clearly in emergency and stat situations.
• Maintaining bulletin board and patient discharge board on unit
• Answering phones, recording, and distributing all messages.
• Facilitating the Multidisciplinary Treatment Planning session by providing Treatment Plan Forms.
• Ensuring all medical records have appropriate supply of each stationary type: Initiating, assembling, and maintaining patient records. Preparing patient record for transfer. Preparing discharged patient charts and bringing them to Medical Records. Safeguarding and protecting patient confidentiality of Medical Record. Daily review of medical records to ensure the appropriate order of the chart is maintained Participating in audits of medical records as requested Scanning all necessary documents in patient electronic health record
• Initiating, assembling, and maintaining patient records.
• Preparing patient record for transfer.
• Preparing discharged patient charts and bringing them to Medical Records.
• Safeguarding and protecting patient confidentiality of Medical Record.
• Daily review of medical records to ensure the appropriate order of the chart is maintained
• Participating in audits of medical records as requested
• Scanning all necessary documents in patient electronic health record
• Participates in Unit Maintenance Activities as evidenced by: Interacting with patients and as appropriate according to nursing instruction Meeting routinely with Nurse Manager of unit to address and monitor daily routine for accountability and follow through. Maintaining appropriate inventory of supplies on unit. Acting in a professional manner Demonstrating responsibility through attendance, punctuality, and proper use of earned time. Participating in own performance evaluation. Typing, filing, scanning, and performing other clerical duties. Any other duties, as requested by Supervisor
• Interacting with patients and as appropriate according to nursing instruction
• Meeting routinely with Nurse Manager of unit to address and monitor daily routine for accountability and follow through.
• Maintaining appropriate inventory of supplies on unit.
• Acting in a professional manner
• Demonstrating responsibility through attendance, punctuality, and proper use of earned time.
• Participating in own performance evaluation.
• Typing, filing, scanning, and performing other clerical duties.
• Any other duties, as requested by Supervisor