Business - Project Administrator

We provide total building system design and construction services across multiple high-growth markets throughout the country for industry leaders. You'll get to use your talent to work on projects for some of the biggest names in mission-critical, higher education, sports, healthcare, grocery, restaurant, and retail within the sectors we serve in business, community, grocery, health, retail, and venue.

We're about more than just buildings. We're about you. You, and the hundreds of passionate employee-owners who make us who we are. We’ve always been committed to providing an inclusive workplace where people can bring their full self to work and helps people reach their full potential – both as professionals and individuals. Together, we provide dream-up innovative solutions for our clients industry-wide problems, design and construct spaces that become landmarks, and toast the good life at our happy hours. Take a peek into what makes us different here: https://youtu.be/AIt17t_uJ-A?si=oSMy5zQeUcb_faE3

Project Coordinators support Project Managers in organizing and executing projects by managing schedules, deliverables, documentation, and communication. While not responsible for leading projects, they are expected to develop a project management mindset—actively learning how projects are structured, tracked, and delivered. This role serves as an entry point into project management while building foundational knowledge of engineering design, construction practices, and project delivery processes.

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Supports project execution and coordination with increasing independence under the direction of the Project Manager.

Assists in the development of project proposals and contract coordination to build foundational knowledge of scope, fee, and delivery planning.

Coordinates the development and tracking of project deliverables.

Assists in the scheduling and assignment of tasks to internal team members.

Organizes, attends, and documents project meetings with attention to follow-through and accountability.

Supports internal and external project communication to ensure consistent information sharing across stakeholders.

Maintains and monitors project plans, schedules, work hours, budgets, and expenditures.

Actively shadows Project Managers to build skills in communication, coordination, influence, and professional judgment.

Program Management (where applicable)

Supports fee development, project setup and scoping practices for program projects.

Assists in coordinating client service and communication across designated program efforts.

Assists with communicating and coordinating project quality expectations.

Helps maintain project quality documentation and supports the quality review process.

Identifies project-related issues and proactively works with the Project Manager to support resolution.

Serves as a secondary point of contact on select project tasks.

Partners with the Project Manager to ensure client needs and perspectives are considered in project execution.

Supports resolution of project-related issues and coordinates responses to client inquiries.

Assists Project Managers with client relationship maintenance and business development efforts as requested.

Communication

Keeps others informed conveying information clearly and with an appropriate level of detail

Listens attentively to others and takes an interest in what they have to say

Responds openly to others encouraging honest, productive communication

Integrity

Demonstrates consideration for the opinions, perspectives, and experiences others

Takes responsibility for personal actions and delivers on commitments

Aims to understand how actions impact others

Quality Orientation

Takes steps to ensure work is done correctly

Delivers on client expectations

Strives to follow policies and procedures

Teamwork/Inclusion

Shares time and effort with others

Takes interest and learns from the diversity of others

Shows enthusiasm for team goals

Continuous Learning

Views mistakes as a growth opportunity

Recognizes gaps in personal knowledge and pursues opportunities to learn

Engages others when tackling an unfamiliar task or responsibility

Functional/Technical Expertise

Recognizes routine problems and identify solutions

Keeps up with industry and/or discipline standards

Maintains best practice throughout all job functions

Associate or bachelor’s degree preferred

4 years of relevant experience required, with 2 years cumulative of project support experience

Basic understanding of project execution required

Basic understanding of building design and construction principles required

Self-starter with the ability to influence and motivate others to achieve goals

Successful track record of effective collaboration, communication and organization skills.

Must demonstrate proficiency in all core competencies as described in this job description.

Physical & Other Requirements

Other duties as assigned.

Prolonged periods of sitting or standing at a desk and working on a computer.

Ability to read, write and communicate in English.

Occasional travel may be required (10-15%).

Flexible Work Hours (Because we all need to balance work and life.)

Casual Dress Code (Be yourself, please.)

Paid Volunteer Time (We literally pay you to volunteer.)

Paid Parental Leave (Because we know both parents deserve to be there for a new child.)

Health and Wellness Initiatives (Get Fit and Stay Fit.)

Receptive and Forward-Thinking Leadership (Our doors are always open.)

Clear Career Path Options (We want you to excel.)

Henderson does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Henderson without a prior written search agreement will be considered unsolicited and the property of Henderson. Please, no phone calls or emails.

NOTICE TO CANDIDATES: RECRUITMENT FRAUD ALERT

Henderson representatives conduct all email communications exclusively through a company email address that ends with @ hendersonengineers.com , @ hendersonbuilding.com . We extend offers of employment only after a comprehensive interview process and will never ask you for a payment of any sort nor offer one for any reason. Henderson will not ask any applicant to purchase equipment, nor offer to reimburse any applicant for expenses incurred prior to employment. We will not request personal information until a legitimate offer of employment has been extended. If you suspect a recruitment attempt is fraudulent, you should cease communications. All legitimate job opportunities are posted on our company website’s careers page.