Business Manager

Qualifications

• Working Pattern
• This post is a full-time role, but we welcome applications from staff with different working patterns, proposed working patterns will be assessed against the business requirements for this post.
• Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles are expected to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us.
• Further Information
• Further information about this opportunity is available from [email protected] or [email protected]
• How to Apply
• Please submit an Expression of Interest (maximum 500 words) outlining your suitability for the role, relevant skills and experience, and what you would bring to the team. Please align this to how you meet the behaviours, experience and technical skills listed in the Success Profile above.
• Vacancies close at 23:59pm on Wednesday 4 November.
• Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
• Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
• If invited for further assessment, this will consist of an informal discussion.
• Discussions are scheduled for w/c TBC.
• Recruitment Principles
• As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.
• Strong organisational and communication skills, both written and oral.
• Ability to build strong relationships with both internal and external stakeholders.
• Experience of managing competing priorities and meeting deadlines
• Experience of providing high-level executive support to senior leaders in a fast-paced environment
• Communication and influencing (Level 3)
• Managing a quality service (Level 3)
• Seeing the big picture (Level 3)
• Making effective decisions (Level 3)
• You can find out more about Success Profiles Behaviours, here: Behaviour levels - Success profiles: candidate guide

About us

Key responsibilities

• Provide timely and reliable support to the Deputy Director on a daily basis including the management of the Deputy Director's inbox and diary: acting as an intelligent filter, checking and discussing issues and asks across policy teams, ensuring information flow, timely input and follow up so that deadlines are met and ensuring emails are stored effectively in line with business need.
• Proactively providing advice and guidance to the Deputy Director, proactively highlighting issues and taking appropriate action on their behalf, understanding the political environment and rapidly changing priorities.
• Manage incoming commissions and ensure timely contributions to briefings and submissions, working with policy leads, team leaders and unit heads, exercising judgement as appropriate, with guidance and support from the Deputy Director. This also includes co-ordinating key products, such as policy papers, meeting papers, weekly SCANCE, PQs and FMQs.
• Support the B3 Business Manager to deliver a professional Directorate business support service, building and maintaining open, positive working relationships, engaging confidently with SLT, divisional staff, Business Partners, DG Office, ET SGO, Private Office and other key stakeholders.
• Lead and support corporate work across the division and as part of the Directorate. This includes the management of essential products such as risk registers, the divisional business plan and finance and budget returns and clearances, working with colleagues in the BSU and divisional finance team as well as supporting the work of the Directorate People team by ensuring agreed ways of working in the Community Justice Division are embedded and working well, leading improvements to systems and supporting key initiatives such as bespoke L&D events, induction processes and away days.
• Success Profile
• Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.

Experience:

• Behaviours: