Business Executive

Overview

Lead Generation and Updates

• Identify potential leads using the internal screening process and follow up within 48 hours.
• Proactively track all leads and projects to ensure timely follow-ups, next steps, and update them on Monday.com.

Business Development & Negotiation

• Filter, research, and meet with qualified prospects before escalating to the BD.
• Coordinate deal negotiations, review contract terms, and ensure they align with internal standards.
• Promptly respond to external emails including fans, prospects, gifts, PR, and podcast requests.

Project Management & Campaign Oversight

• Create project scopes, objectives, and KPIs in alignment with each brand deal.
• Develop and track detailed task plans to ensure timely, on-budget delivery.
• Oversee deliverables, logistics, quality control, and cross-functional communication.
• Maintain ownership of all project logistics (with assistant support), ensuring execution remains fully aligned with signed contract terms.
• Perform risk management to anticipate and reduce project risks.
• Deliver post-campaign ROI and performance reports with internal data support.

Client & Talent Coordination

• Maintain and update the media deck monthly in collaboration with the social/branding team.
• Coordinate talent involvement in campaigns, ensuring on-time content delivery.
• Organize events, logistics, and ensure smooth communication between BD and internal departments.

Contract & Financial Oversight

• Review, flag, and help finalize contracts; ensure proper documentation and filing.
• Liaise with Finance for payment follow-ups and ensure timely invoicing and collections.
• Store all agreements securely in Google Drive and maintain accurate tracking.

Operational Reporting & Communication

• Maintain up-to-date information in Monday.com and CRM.
• Provide timely reports, insights, and summaries to the BD.
• Respond swiftly to urgent WhatsApp or email requests and help the BD stay on track with all priorities.
• Prioritize conflicting needs and manage multiple projects simultaneously with a focus on deadlines and quality.
• Constantly improve workflows and templates for smarter execution.

What You’ll Need

• Bachelor’s degree in Business, Marketing, Communications, or a related field.
• 5–7 years of experience in client management, brand partnerships, business development, or project execution.
• Strong project management and organizational skills.
• Ability to manage work under pressure independently and with flexibility.
• Excellent time management, prioritization, and multitasking skills.
• High emotional intelligence and openness to constructive feedback.
• Strong writing and speaking skills.
• Resourcefulness and ability to problem-solve quickly in high-stakes situations.

Project Management

• Define scopes, KPIs, timelines, and budgets
• Track detailed project plans and daily tasks
• Mitigate risks and ensure timely, high-quality delivery
• Deliver post-campaign reports with insights and results

Communication & Coordination

• Liaise with prospects, partners, and internal teams
• Ensure seamless coordination between BD, Finance, Creative, and Talent
• Own all project updates and communication channels

Contracts & Compliance

• Review and track contracts
• Flag legal or operational concerns
• Ensure proper archiving and contract lifecycle management

Tools & Tech

• Proficiency in Google Suite, Microsoft Office (Excel, PowerPoint, Word), Monday.com
• CRM/database upkeep
• Familiarity with media deck creation and reporting templates

You’ll Love This Job If You Are

• Strongly organized, with the ability to prioritize and manage multiple fast-moving pieces at once.
• A confident communicator with excellent written and verbal English (Arabic is a plus).
• Naturally proactive, with a high sense of ownership and the ability to work independently.
• Someone who thrives in a fast-paced, high-growth, client-facing environment.
• Emotionally mature, discreet with confidential information, and deeply reliable.
• Comfortable working directly with C-level leaders, clients, and creative teams.
• A forward-thinking professional who brings ideas, solutions, and accountability.