lever
Business & Documentation Admin (Procurement & Operations)
Agile Defense
Arizona, USA
Full-time
Mid Level
Onsite
Discovered 1 months ago
Full Job Posting
- Coordinate and track government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal acquisition guidelines.
- Liaise with contracting officers, vendors, and program managers to facilitate purchasing requests and monitor delivery statuses.
- Monitor and track project budgets, purchasing ledgers, and contract spend plans, ensuring all tasks align with task order budget parameters. Documentation & Meeting Support:
- Attend high-level technical, procurement, and administrative meetings to take, draft, and distribute precise, actionable meeting minutes.
- Prepare, edit, and format project deliverables, technical reports, and contracting paperwork to ensure strict compliance with authoritative guidelines and organizational templates.
- Manage the entire documentation lifecycle, including cataloging, filing, storing, and monitoring the distribution of all final deliverables. Operational & Administrative Support:
- Assist in operations analysis, contract administration, and project scheduling.
- Assess operational and business issues to develop proactive administrative approaches that meet quality, budget, and schedule goals.
- Serve as the primary coordinator for logistical and general office administration support.
- Works under general supervision, performing a variety of complex tasks. A wide range of creativity and latitude is expected.
- Master’s degree in business administration, Finance, Technical Writing, or a related field; OR
- Bachelor’s Degree with at least 4 years of experience in business administration, finance, or technical writing within a government contracting environment.
- Advanced command of Microsoft Office Suite (especially Word, Excel, and PowerPoint) and SharePoint document libraries.
- High proficiency in grammar, technical terminology, document layout, and editorial formatting.
- Outstanding active listening skills for real-time note-taking, strong organization, and the ability to interact professionally with all levels of leadership.
- Prepare meeting minutes, slides, and reports.
- Must possess and be able to maintain an active Top Secret/SCI security clearance and obtain a polygraph
- Mastery of business management, government purchasing procedures, and documentation concepts.
- Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.
- Environment: Fast-paced, professional office environment requiring the ability to adapt to changing mission priorities and handle sensitive information with discretion.
- Proven ability to work effectively in a collaborative team environment.
- Exceptional interpersonal skills and the ability to handle stress and work well under pressure.
- Location: 100% onsite. Primary work will be at the government site, with the possibility of up to 10% travel.
- Physical Demands: Work is primarily sedentary but may require standing and walking and lifting/carrying or items up to 25 lbs.
- Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
- Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
- Honest - Be Trustworthy. Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
- Humble - Be Grounded. Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
- Hungry - Be Eager. Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
- Hustle - Be Driven. Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.
About Agile Defense
IT Services & Consulting1575 employeesFounded 1998
Private government contractor providing digital transformation, cybersecurity, data analytics, and AI solutions to national-security and civilian missions.
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