Business Development & Marketing Coordinator

Role overview

Business development and proposals

• Maintain opportunity pipeline, target-client lists, and business development tracking tools; track projects, procurement, funding, deadlines, awards, and win/loss information.
• Research prospective clients, projects, and markets; prepare pursuit background information and coordinate review meetings, agendas, notes, and follow-ups.
• Prepare proposals, fee letters, qualifications packages, and correspondence; gather scope, schedule, fees, project experience, resumes, and references from technical staff.
• Format, proofread, assemble, and finalize proposal documents to meet schedules and submission requirements; support contract preparation, execution, and file organization.

Marketing and client support

• Maintain project sheets, resumes, qualifications packages, templates, project databases, and marketing collateral.
• Assist with website content, social media, newsletters, case studies, project success stories, and client communications.
• Coordinate conference abstracts, award submissions, industry events, photography, graphics, and presentation materials.
• Maintain CRM and client records; schedule client meetings and development activities, prepare briefing materials, and support budgets and strategic initiatives.

Qualifications

• Associate’s or bachelor’s degree in marketing, business, communications, administration, or a related field.
• 3 to 7 years of experience in marketing coordination, proposal coordination, business development support, or administrative operations.
• Strong written and verbal communication; close attention to grammar, formatting, and document quality.
• Excellent organization and time management; able to manage concurrent deadlines and changing priorities.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; able to work independently, take initiative, and collaborate across teams.
• Administrative support experience; AEC industry experience; proposal, procurement, or contract administration experience; and CRM familiarity are preferred.
• Adobe InDesign, Canva, or similar software and experience coordinating events or submissions are a plus.

Compensation

• Hourly pay range is $37.50–$40.87.

About Weston & Sampson