Business Development Coordinator

Job Summary

Key Responsibilities

• Provide day-to-day administrative and coordination support to the Business Manager.
• Assist in preparing business proposals, quotations, presentations, and other business development documents.
• Maintain and update the customer relationship management (CRM) database, client records, and sales pipeline.
• Coordinate meetings with clients, partners, and internal stakeholders, including scheduling and follow-up actions.
• Track business opportunities and ensure timely follow-up on pending activities.

Contract Preparation & Documentation

• Prepare service agreements, contracts, Memorandums of Understanding (MOUs), and other commercial documents based on approved templates.
• Coordinate with internal departments such as Legal, Finance, Operations, and Compliance to obtain necessary approvals.
• Maintain an organized repository of contracts and ensure proper version control and document filing.
• Monitor contract renewal dates and notify relevant stakeholders for timely action.

Event Coordination

• Plan, organize, and coordinate healthcare conferences, seminars, workshops, exhibitions, and client engagement events.
• Liaise with vendors, venues, speakers, and participants to ensure successful event execution.
• Coordinate logistics, event materials, registrations, and post-event reporting.
• Assist in promotional activities before, during, and after events.

Administrative & Operational Support

• Prepare reports, meeting minutes, dashboards, and business performance updates.
• Coordinate internal communications related to business development initiatives.
• Manage correspondence, documentation, and filing systems.
• Support the preparation of monthly business development reports and presentations for management review.

Cross-Functional Coordination

• Work closely with Operations, Clinical Teams, Marketing, Finance, and Procurement to support business initiatives.
• Ensure smooth communication between departments for timely project execution.
• Assist in onboarding new clients by coordinating documentation and operational handover.

Qualifications

• Bachelor's degree in Business Administration, Healthcare Management, Marketing, or a related field.
• 2–4 years of experience in business development coordination, sales support, administration, or contract management.
• Experience in the healthcare industry is preferred.

Required Skills & Competencies

• Strong organizational and coordination skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using CRM systems is an advantage.
• Strong documentation and contract preparation skills.
• Ability to manage multiple priorities and meet deadlines.
• Attention to detail and high level of accuracy.
• Problem-solving and analytical skills.
• Professional interpersonal and stakeholder management abilities.
• Ability to work independently and collaboratively in a fast-paced environment.

Key Performance Indicators (Kpis)

• Timely preparation and processing of contracts and business documents.
• Accuracy and completeness of documentation.
• Successful coordination and execution of business development events.
• Timely follow-up on business opportunities and client requests.
• CRM data accuracy and maintenance.
• On-time submission of reports and administrative deliverables.
• Internal stakeholder satisfaction with coordination and support.

Preferred Attributes

• Proactive and self-motivated.
• High level of professionalism and confidentiality.
• Strong customer service orientation.
• Ability to adapt to changing business priorities.
• Excellent time management and multitasking abilities.
• Pay: AED5,000.00 - AED6,000.00 per month