Business Coordinator

Advertised By Keystone People Solutions

• Keystone People Solutions is recruiting on behalf of a growing Perth-based technology and engineering business seeking a proactive and highly organised Business Coordinator.
• This is a broad, hands-on role suited to someone who enjoys variety, takes ownership, and is comfortable working independently in a fast-moving SME environment.
• The business has a small, highly technical team and needs a capable all-rounder who can help bring structure, coordination and follow-through across administration, procurement, compliance, documentation, internal processes and general business operations.
• This role will suit someone who does not need heavy supervision.
• You’ll be trusted to get on with the job, identify what needs to be done, and help create simple, practical systems that make the business more organised and scalable.
• Why this role?
• Broad role with real ownership and variety
• Work closely with the Managing Director and senior leadership team
• Opportunity to bring structure to a growing technical business
• Ideal for someone proactive, organised and comfortable working autonomously
• Great fit for someone who enjoys improving processes and making things run better
• What you’ll be doing
• You’ll support the day-to-day coordination of business operations across administration, procurement, compliance, documentation and internal support.
• Your responsibilities will include:
• Acting as a central coordination point across leadership, technical teams, finance, sales, suppliers and external stakeholders
• Keeping actions, deadlines, documents and business priorities on track
• Developing and maintaining processes, procedures, templates, checklists and registers
• Supporting procurement activity, including purchase orders, supplier communication, quotes, approvals and follow-up
• Maintaining supplier records, compliance documents, business records and internal trackers
• Assisting with document control, reporting, audit preparation, customer requirements and internal reviews
• Supporting internal communications, onboarding documentation, meetings, travel, events and general business administration
• Identifying gaps in systems or processes and helping create practical solutions
• Helping build a more organised and consistent operating rhythm across the business
• What we’re looking for
• We’re looking for someone who is organised, reliable and confident taking initiative.
• You may come from a background in business coordination, office management, operations administration, project administration, procurement coordination, compliance administration or a similar role.
• You’ll need:
• Strong organisational skills and excellent attention to detail
• Confidence working independently and managing your own priorities
• The ability to create order in a busy, growing environment
• Strong communication skills and confidence working with technical and non-technical people
• Good Microsoft Office, spreadsheet, shared drive and document management skills
• Practical problem-solving ability and strong follow-through
• A willingness to take ownership and help across different areas of the business
• Experience in technology, engineering, manufacturing, defence, resources, project-based or SME environments would be highly regarded.
• Exposure to procurement, supplier management, compliance, quality systems, ISO standards, audit preparation, tenders, contracts, ERP, CRM, inventory or document control systems would also be beneficial.
• Personal attributes
• This role will suit someone who is:
• Proactive and self-motivated
• Comfortable working without constant direction
• Able to spot what needs doing and follow through
• Calm, practical and organised
• Flexible and happy to support across different areas
• Improvement-focused and commercially aware
• Confident working in a small business where priorities can move quickly
• About the client
• Our client is a growing Perth-based technology and engineering business with a highly capable technical team and strong growth plans.
• Due to the confidential nature of this search, further details will be shared with shortlisted candidates.

How To Apply