Business Coordinator II

Proposed Minimum Salary

Job Description

Departmental Budgeting, Accounting, and Financial Reporting

• Prepares, reconciles, and submits monthly account verification reports.
• Reviews account activity with the Department Head and ensures signed reports are submitted to compliance and the supervisor.
• Initiates account corrections, including expense adjustments, subcode changes, and payroll accounting updates.
• Prepares ad-hoc financial and statistical reports to support departmental decision-making.
• Assists with fiscal year-end account reviews and closeout corrections.

Purchasing, Procurement, Accounts Payable, and Contract Support

• Processes requisitions, purchase orders, invoices, vouchers, and payments through AggieBuy and related systems.
• Serves as the department purchasing agent and assists with University Purchasing Card activity.
• Ensures proper documentation, coding, receiving, invoicing, and payment verification.
• Communicates with vendors, Procurement Services, FMS, and department staff regarding order and payment status.
• Assists with contract administration, vendor setup, service agreements, master orders, and purchasing compliance.
• Supports compliance with university, state, purchasing, travel, and departmental policies.

Travel, Vouchers, Deposits, and Expense Processing

• Processes travel requests, conference registrations, and related pre- and post-travel documentation.
• Provides travel report guidance and communicates TAMUG travel policies and procedures.
• Serves as a liaison with FMS Travel to resolve travel related issues.
• Tracks voucher and travel requests to ensure accurate posting to TAMUG accounts.
• Reviews and balances daily deposits as assigned.
• Housing/Conduct/CARE support.
• Maintains confidential records and files related to HR and conduct/CARE.
• Answers housing questions and sends appropriate correspondence.
• Checks the validity of forms and contacts parents for verification.
• Assists in the processing of conduct paperwork to include notification of students involved and conduct board members.
• Initiates calls and work orders.

Payroll, Personnel, and Employee Record Support

• Serves as a budget contact for finance, payroll, and HR-related employment processes.
• Monitors and submits costing allocations for department personnel.
• Runs payroll reports in Workday to verify biweekly and monthly payroll accuracy.
• Assists with Personnel Action Request forms and hiring-related documentation.
• Customer Service, Office Administration, Training, Cross-Unit Support, And Other
• Responds to inquiries from supervisors, staff, vendors, and campus partners.
• Provides guidance and training to employees on purchasing, payment card, travel, and business processes.
• Provides backup leadership and cross-unit support when needed.
• Serves on committees and performs other duties as assigned by leadership and the supervisor.
• Attends business team meetings/webinars/trainings.
• Answers housing questions and sends appropriate correspondence. Functions in the absence of the Director, Associate/Assistant Directors, and Housing/Ops Coordinators, by responding to all needs for administrative guidance and assistance.
• Coordinates communication standards for constituent responses such as phone calls for the Office of Campus Living & Learning and manages walk-in-traffic.
• Performs other duties as Assigned

Salary

Special Instructions

Required Education And Experience

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Experience working in a university, higher education, public agency, or state-funded environment.
• Experience with accounting, purchasing, accounts payable, payroll, travel, reconciliations, and budget monitoring.

Knowledge, Skills, And Abilities

• Ability to multitask and work cooperatively with others.
• Strong interpersonal, verbal, and written communication skills.
• Ability to positively and professionally interact with clients and staff, groups of various sizes
• Ability to exercise sound judgment and maintain confidentiality with sensitive information.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Planning, organization, and records management skills.
• Ability to remain calm, organized, and responsive in time-sensitive situations.

Physical Requirements

• Walk the campus for meeting and other job duties.
• Ability to move up to 35 lbs packages that arrive for various departments.
• Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines.

Other Requirements And Factors

• This position is security sensitive.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

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