Branch Administrator

Duties

• Financial Administration
• · Support month-end close processes, financial reporting, and weekly cost reviews
• · Manage billing, purchase orders, vendor invoices, and expense reconciliation
• · Oversee accounts receivable follow-up and cash application
• · Track direct and indirect costs to ensure accurate job-level profitability
• · Participate in financial calls with leadership to review branch results and variances
• Purchasing & Accounts Payable
• · Process and code vendor invoices and transactions accurately
• · Verify receipts, resolve purchase order issues, and maintain compliance documentation
• · Coordinate vendor setup, tax forms, and certificates of insurance
• Accounts Receivable & Billing
• · Prepare and submit billing accurately and on schedule – experience with AIA
• documentation and retainage is a plus
• · Manage collections follow-up and coordinate lien filings when necessary
• · Maintain accurate aging reports and support deposit processing
• Branch Operations & Administration
• · Provide administrative support to the branch team, including receptionist duties,
• Customer service, and general office management
• · Maintain contract files, safety equipment inventory, and uniform orders
• · Implement corporate policies and standard operating procedures at the branch level
• Human Resources Support
• · Assist with onboarding, new hire paperwork, and compliance documentation
• · Retain I-9 forms, schedule preemployment screenings, and distribute employee materials
• · Support payroll administration and PTO tracking General Coordination
• · Participate in monthly branch and financial review meetings
• · Identify process inefficiencies and recommend improvements
• · Maintain a professional and customer-focused branch environment