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Billing Senior Coordinator

Sidley Austin
London, GBR
Full-time
Senior · 1+ years experience
Onsite
Discovered 2 weeks ago

Full Job Posting

Key responsibilities

  • To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties.
  • Assist with the review, printing, eprinting, and distribution of monthly proformas to lawyers and partners
  • Make amendments to proformas and carry out quality checks before returning them for review. Take responsibility for the distribution and follow-up of Pro Bono proformas
  • Produce draft invoices, finalised invoices and credit notes, ensuring bills are prepared accurately and in accordance with client agreements.
  • Over time, take responsibility for a small portfolio of routine billing matters from start to finish, depending on experience and capacity
  • Assist senior billing staff to validate new matter data and set-ups
  • Maintain accurate and up-to-date billing information within the relevant systems and databases
  • Assist the finance team in the preparation of information and other reports for the regular finance and WIP meetings, and attend as necessary
  • Ensure WIP notes are regularly reviewed and updated where required
  • Generate time and billing reports and other client reports as required
  • Upload electronic invoices through the relevant eBilling systems and ensure submissions are processed accurately and efficiently. Monitor electronic billing systems for rejected invoices, investigate the reasons for rejection and resolve routine issues, highlighting recurring issues to the Billing Manager where appropriate
  • Work closely with the Accounts Receivable Manager to assist with invoice re-issues and amendments
  • Provide a high level of customer service to lawyers, staff, vendors, and clients of the firm while observing confidentiality of client and firm matters
  • Administer time and costs transfers and write-offs accurately and in accordance with the relevant procedures
  • Ensure compliance with VAT requirements and Solicitors Accounts Rules
  • Carry out administrative duties such as duplicating and scanning of invoices, electronic filing and other support as required
  • Provide guidance and support to Billing Coordinators with day-to-day tasks and procedures, assist with the training and induction of new team members, and identify where additional guidance or training may be helpful
  • Use knowledge of Billing and wider Finance processes to identify opportunities for process improvements and assist with system testing, new initiatives and other projects as required
  • Takes ownership of assigned activities, monitors progress and follows up on outstanding actions, working with the wider team to resolve issues and highlighting any significant delays or concerns to the Billing Manager
  • Undertake any other tasks or responsibilities that reasonably fall within the remit of the role
  • Candidate profile
  • The following candidate attributes are essential for this position:
  • Highly numerate
  • Good knowledge and awareness of VAT
  • In addition, the following skills are desirable:
  • A minimum of 1 year of experience in an international law firm
  • Experience working within 3E (or a similar accounting system)
  • Good understanding of ebilling Hub, and other Electronic billing systems.
  • Intermediate Excel skills
  • The following will also be required of the successful candidate:
  • Strong organisational skills and the ability to manage competing priorities and deadlines
  • Strong attention to detail and a commitment to accuracy
  • A collaborative approach and the ability to work effectively as part of a team
  • Strong interpersonal communication skills
  • Good written communication skills
  • Strong analytical and problem solving skills
  • The ability to build effective working relationships with colleagues across the Firm
  • A proactive approach, with a willingness to take ownership and responsibility for assigned work
  • The ability to maintain confidentiality and exercise appropriate discretion
  • The ability to work in a fast paced and high pressure environment
  • A strong customer service ethos

Benefits

  • Annual discretionary performance bonus
  • Non-contributory pension scheme – 5% employer contribution, with an additional 3% matched from you
  • 33 days paid time off – inclusive of short-term sickness absence
  • Private Medical Insurance
  • Permanent Health Insurance
  • Life Assurance – equivalent to four times your salary
  • Health club contribution
  • Interest-free season ticket loan
  • Free GP service and regular health checks

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