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Bilingual Admin Specialist

Wabtec
Kansas City, USA
Full-time
Entry · 1+ years experience
Onsite
USD 24.5-24.5 hourly / hour
Discovered 1 months ago
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Full Job Posting

  • High school diploma or equivalent.
  • 1-2 years of experience in administrative or customer service roles.
  • Bilingual (English and Spanish) is required.
  • Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint (required).
  • Experience with OneDrive, SharePoint, or Teams is a plus.
  • Tech-savvy with the ability to learn new applications, including purchasing systems and digital visitor management tools.
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced manufacturing setting.
  • Accuracy and attention to detail, especially while handling confidential information.
  • Ability to craft professional correspondence, prepare announcements and flyers, and create presentations.
  • Comfortable supporting event planning, scheduling, coordination, and followthrough.
  • Strong follow-through and coordination skills, especially around event logistics, and when providing support to employees, and visitors.
  • Strong discretion and judgment when handling confidential information.
  • Dependable, self-motivated, and able to work independently and in a team.
  • Comfortable walking through manufacturing areas and wearing required PPE.
  • Adaptable, flexible, and able to take on new assignments as plant needs evolve.
  • Handle, organize, and securely file confidential employee documents and sensitive information.
  • Prepare correspondence, internal communications, reports, presentations, and meeting materials.
  • Provide administrative support to Plant and HR leadership.
  • Own and update bulletin boards, internal TVs/digital signage, and employee-facing communication platforms.
  • Create communication flyers, announcements, and plant-wide notices.
  • Support planning and execution of cultural, engagement, and recognition events.
  • Provide translations for announcements, memos, safety postings, event communications, and employee-support materials as needed.
  • Assist with new hire onboarding, including preparing materials, guiding new employees through required steps, and providing translation support when needed.
  • Serve as the primary point of contact for all visitors and employees entering the office.
  • Maintain and update the digital visitor log, ensuring accurate check-in and security compliance.
  • Keep front office areas clean, organized, stocked, and professional.
  • Support conference room A/V systems, copier equipment, and general office functions.
  • Maintain high 5S standards in offices, meeting rooms, and common/public areas.
  • Proactively keep spaces clean, organized, and audit-ready.
  • Assist with continuous improvement tasks on the production floor (administrative support only).
  • Support indirect purchasing for routine consumable items.
  • Manage and organize office supplies, monitor inventory, and coordinate restocking.
  • Assist in coordinating deliveries, supplies, and vendor interactions.
  • Manage select employee-facing vendor relationships, including services such as uniform providers and vending machines, ensuring smooth operations, timely service, and quick issue resolution.
  • Identify opportunities to automate clerical tasks or add value to current processes.
  • Assist hourly employees with questions and direct them to appropriate HR or Benefits resources.
  • Support leadership with reports, tracking, and administrative tasks as assigned.
  • Adapt to evolving plant needs and provide support across departments.
  • Regular walking to and from production areas, meeting rooms, and common spaces.
  • Occasional standing, bending, or reaching while organizing supplies, setting up events, or updating communication boards.
  • Light physical work, such as carrying office supplies, event materials, or small packages (typically up to 20 lbs).
  • Ability to navigate between office spaces and manufacturing areas safely.
  • Use of mandatory PPE when entering production areas (e.g., safety glasses, hearing protection, steel-toe shoes).
  • Work is performed primarily in an office environment with controlled temperature.
  • Regular entry into remanufacturing areas, which may involve higher noise levels, equipment traffic, and production activity.

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