BIIC Executive Assistant and Team Admin

Role overview

Administrative and coordination duties

• Coordinate senior business stakeholder visits and keep team organizational charts current.
• Arrange travel, ground transport, visas, flights, accommodation, and reservations for staff.
• Coordinate activities, events, conferences, meetings, and event-management support.
• Work with CRES, Location Strategy, GTIS, and HR teams on requirements.
• Manage calendars, meeting invitations, schedules, and event calendars.
• Prepare and distribute meeting notes, correspondence, reports, newsletters, and other communications.
• Greet visitors and callers, answer inquiries, and direct them to appropriate people.
• Manage email and correspondence, including locating and attaching relevant files.
• Use office equipment and computer applications to create documents, presentations, spreadsheets, and databases.
• Order and maintain stationery and equipment; support expenses, filing, leave records, distribution lists, and organization records.

Essential and valued skills

• Strong Excel and PowerPoint skills, demonstrable during selection, and data/analytical ability for reporting and visual presentation of results.
• Strong initiative, sound judgment, and ability to work independently.
• Excellent interpersonal and communication skills and ability to collaborate with diverse groups.
• Strong attention to detail and accuracy.
• Regulatory understanding, the Enterprise Wide Risk Management Framework, and internal policies may be assessed.

Analyst expectations