Bid and Proposal Manager

This is an exciting opportunity for someone with good communication skills and an eye for detail that enjoys being part of an enthusiastic and determined team. The Velonetic Bid and Proposal Lead is the single point of contact to the Sales lead for all activity required to develop and publish a compelling client proposal from pursuit strategy and proposal development to content creation and editing. The Bid and Proposal Lead role is typically involved in all formal bid submissions required by Velonetic. They engage in the request for information (RFI) and request for proposal (RFP) stages and assist with, or lead, the creation of messaging collateral. After the arrival of the RFP, The Bid and Proposal Lead is responsible for the effective operation of the Bid team, developing the bid plan, which includes at a minimum adherence to required stages of Velonetic governance and that encompasses a dedicated plan to produce and deliver the proposal document, applying industry best practice throughout. They must understand the business context of the opportunity and the essence of the Velonetic offering, messaging, solution, differentiators and win themes. Success in the role is based on understanding the client, their industry and their drivers for coming to market and then eliciting and translating the Velonetic perspective into a client-oriented story through the proposal, orals, and any other written collateral. The Bid and Proposal Lead is also responsible for working with the Bid Team and Subject Matter Experts (SMEs) to provide guidance and coaching on how to deliver the messaging and story for maximum client impact and differentiation against any competitors. They should also be able to provide writing support to the rest of the pursuit members, covering all proposal tasks including strategy, messaging, Executive Summary, managing the proposal production and writing.

What you will be doing

Pursuit Strategy

Supports proposal strategy development and other planning activities that help the Bid team plan and shape client deliverables

Determines the right proposal resource mix and engagement plan based on complexity of the deal

Builds trusted relationships with key stakeholders (Sales, Delivery, product management, legal, pricing) to identify and capture proposal inputs

Leads Proposal Storyboarding by actively participating in strategy sessions for example, Client Solution Strategy, Solution Design Workshops

Facilitates and owns development of the Message Map

Supports and guides the Sales Lead to develop the opportunity Executive Summary

Ensures consistency of messaging across all proposal deliverables, for example, proposal documents, orals session slides

Provides ongoing leadership and guidance to the Bid team throughout the proposal life cycle

Proposal Development

Leads kick off meetings, regular deal review forums, and working sessions

Researches the client organisation, its media, marketing, and approach to articulate what the client organization stands for; knows the client graphic and written style; and briefs and coaches the team on the client’s ‘hot buttons’

Actively works to clarify the meaning of proposal content with team members to ensure consistency of core messages

Proposal Management

Analyses RFx/bid requirements and tailors the proposal structure to ensure compliance and responsiveness to the client’s evaluation criteria

Oversees the proposal development process including initial proposal content creation and design, and production of graphics, quality reviews, and production

Develops proposal production plan and communicates with support areas for efficient execution

Sets up file structure in SharePoint for proposal files

Ensures writers understand RFP requirements and meet proposal deadlines

I able to use relevant AI packages to efficiently produce content from existing collateral, in both text and graphical formats.

Ensures proposal best practices are followed and delivers completed written proposal responses against agreed RFP deadlines, escalating issues as required

Tracks the status of each proposal deliverable and escalates issues in a timely manner

Uses Velonetic branded proposal-related tools, templates, and packaging

Plans and conducts quality reviews and applies changes required

Leads the production team to produce, quality check, and deliver the final documents

Delivers a quality and complete proposal, on time

Content Creation

Collaborates effectively with all relevant stakeholders to populate and update content

Partners with the sales lead for the content and approach to the Executive Summary and other client communications, assisting sales and deal leaders to ensure maximum impact in each communication opportunity

Identifies and re-works pre-written content as relevant to client-specific requirements

Proofreads and edits content written by SMEs to ensure that it is compelling and convincing, that messaging and win themes are followed and to achieve "One Voice“ throughout all proposal deliverables

Balances the need to develop an optimal proposal (client story, proposal language, and presentation) with the flexibility to adapt in the interests of timely delivery

Actively works to clarify the meaning of proposal content with team members, given the diversity of specialisations and styles in the team, working with them to revisit and ensure consistency of core messages

Researches the client organisation, its media, marketing and approach, to articulate what the client organisation stands for; knows the client graphic and written style; and briefs and coaches the team on the client’s ‘hot buttons’

What we’re looking for

· A successful candidate for this position is likely to have a university degree or similar qualification

· The candidate should have excellent written English and good spoken English.

· Experience of several years writing commercial or proposal documents, or in a similar writing capacity

· Experience of managing and delivering proposals within large pursuit teams, coordinating the delivery on-time of content from a number of different authors.

· A general understanding of the technicalities behind the solutions being described will be very useful. Failing this an ability to understand technical solutions rapidly and describe them accurately will be essential

At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing, productivity, individual work styles, and life circumstances. We’re committed to fostering an inclusive environment where everyone can thrive.

Recruitment fraud is a scheme in which fictitious job opportunities are offered to job seekers typically through online services, such as false websites, or through unsolicited emails claiming to be from the company. These emails may request recipients to provide personal information or to make payments as part of their illegitimate recruiting process. DXC does not make offers of employment via social media networks and DXC never asks for any money or payments from applicants at any point in the recruitment process, nor ask a job seeker to purchase IT or other equipment on our behalf. More information on employment scams is available here.